Find & Apply For Receptionist Jobs in The Dalles, Oregon

Receptionist

• The City of The Dalles
• 3.4 The Dalles, OR 97058 $23.35
• $28.73 an hour
• Temporary Apply with Indeed Receptionist
• The City of The Dalles Public Works Department Temporary 3-6 months with potential for hire with approved position.

ESSENTIAL JOB FUNCTIONS

Answers telephone inquiries, prepares work orders, and operates the office radio and cell phones, dispatching orders and messages. Greets guests and patrons that enter the front office. Prepares and faxes locate requests to the OUCC Center, logs and distributes incoming locates, and completes required damage reports through the Damage Information Reporting Tool ( DIRT ). Distributes mail and faxes. Prepares correspondence as directed. Posts the daily timesheets of all employees, enters the sewer and water daily timesheets into division journals, and keeps daily leave record for comparison with monthly timesheets. Prepares the monthly Joint Use, Time Percentage and Activity Comparison Reports, providing copies to all affected Department divisions. Compiles job reports as requested for labor, materials and equipment. Orders materials and services as assigned. Issues and files various permits, including street cut, banner, street closure and backflow device permits. Signs out items borrowed from the City and tracks to assure they are returned or invoiced. Prepares monthly hydrant meter invoices and sends to the City Finance Department. Also prepares SDC and various other invoices for the street, water and sewer divisions. Maintains log of invoices submitted for payment and tracks these invoices to assure that payment has occurred. Keeps the materials price list up-to-date by comparing with current invoices and making cost changes as necessary; keeps labor and equipment cost lists up-to-date; tracks and updates Public Works inventory quantities and unit values. Maintains an organized filing system for department records, maintaining stored files in accordance with records retention regulations. Prepares agendas and minutes as needed. Assists with the preparation, distribution and mailing of bid, RFP and contract documents. Tracks all confined-space entries making sure all timeframes are met. Tracks fire hydrants as they go in and out of service. Receives and log-in plans and utility verification requests as they are received when needed. Receives cross-training with the Public Works Accountant for basic financial transactions.

OTHER JOB FUNCTIONS

All City of The Dalles employees are expected to abide by The City of The Dalles policies, procedures, performance expectations, and applicable state and federal guidelines. The above statements are intended to describe the general nature and level of work being performed in this job. The above items are not intended to be an all-inclusive list of essential functions, responsibilities, duties, and requirements for personnel in this position. Actual duties assigned may vary and change depending on the business needs of the department and The City of The Dalles.

WORKING CONDITIONS

Duties are performed primarily in an office environment. Occasional local travel may be required for errands, meetings, or training.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of basic accounting principles. Proficiency in Microsoft Office Suite (Excel, Word, Outlook) Strong organizational and time-management skills. Ability to communicate clearly and professionally, both verbally and in writing. Ability to maintain accurate records and filing systems. Ability to establish and maintain positive working relationships with coworkers, other departments, vendors, and the public. Ability to multitask and prioritize responsibilities in a fast-paced environment.

QUALIFICATIONS

Any equivalent combination of education and experience that provides the applicant with the knowledge, skills, and abilities required to perform the job. A typical way to obtain the required knowledge, skills, and abilities would be:

Education :

High school graduate or equivalent, with adequate post-high school training necessary to meet the objectives of customer service, office and computer skills, and accounting.

Experience :

At least two (2) years of office secretarial/clerical experience, preferably within a municipal organization.

LICENSE OR CERTIFICATE

Valid Driver's License required at the time of hire. #

INDP Pay:

$23.35

• $28.

73 per hour Expected hours: 40.0 per week

Work Location:

In person