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Receptionist/Office Assistant Gulf Coast Complete Marine Service - 5.0 Kemah, TX Job Details Full-time $16 - $18 an hour 1 day ago Benefits Health insurance Dental insurance Paid time off Vision insurance 401(k) matching Life insurance Qualifications Microsoft Excel Customer service Microsoft Office Administrative experience High school diploma or GED Accounting Organizational skills Invoice data entry Front desk

Full Job Description Company Overview:

We are a leading marine repair company dedicated to providing exceptional services to our customers. We specialize in repairing and maintaining marine vessels, ensuring their optimal performance on the water. We work with everything from fishing to cruising to racing boats of all sizes. Our company is committed to delivering top-notch customer service, quality workmanship, and a positive experience for all customers.

Job Summary:

We are seeking a highly organized and versatile individual to join our team as a Front Office Receptionist and Administrative Assistant. We are looking for a candidate that has some experience in Social Media and Website Marketing, although this is not required. We are also looking for someone who has some marine industry knowledge whether it be professionally or personally. The ideal candidate will possess excellent communication skills, attention to detail, and a strong ability to multitask effectively in a fast paced, primarily male environment. The candidate must have a strong personality that can interact successfully in this environment. The candidate must also have a background in software programs used in office settings including accounting software, such as Quickbooks and inter office messaging software.

Responsibilities:

Administrative Tasks:

Greet customers, clients, and visitors in a friendly and professional manner, both in person and on the phone. Assist customers with inquiries, appointment scheduling, and provide accurate information about our services. Assist in creating and managing invoices using Quickbooks and Excel, ensuring accuracy and timely delivery to customers. Maintain and update customer records and databases, including collecting labor time daily on each job and progress pictures. Coordinate appointments, manage schedules in Outlook Calendar, and notify appropriate staff of customer arrivals or messages. Assist Office Manager on accounting duties such payroll assistance, monthly account reconciliations, and monthly reports. And assistance in collecting outstanding payments from customers. Social Media Coordination (if applicable): Develop and execute social media strategies to increase brand visibility and engagement. Create compelling and visually appealing content for various social media platforms (e.g., Facebook, Instagram, Twitter, Constant Contact). Monitor social media channels, respond to comments and messages, and engage with our online community. Collaborate with the marketing team to develop marketing campaigns that align with social media initiatives.

Qualifications:

High school diploma or equivalent; additional education or certifications in business, marketing or communications is a plus. Proven experience as a receptionist, administrative assistant, or in a similar customer-facing role. Strong organizational and time-management skills with the ability to prioritize tasks effectively. Excellent verbal and written communication skills. Proficiency in Microsoft Office and Quickbooks or similar accounting program. Basic understanding of marine industry terminology and practices is desirable. Familiarity with invoicing and record-keeping processes. Ability to work independently and collaboratively as part of a team, and to take initiative to get questions answered and responsibilities completed. Detail-oriented and committed to maintaining a high level of accuracy. Creativity and an eye for design to create engaging social media content. If you are a motivated individual with a passion for excellent customer service, exceptional organizational skills, and a knack for social media management, we would love to hear from you. Only apply if you possess the required qualifications and background. Join our team and contribute to our mission of providing superior marine repair services while building a strong online presence.

Job Type:

Full-time Pay:

$16.00 - $18.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Experience:

Office Receptionist:

1 year (Preferred)

Work Location:

In person