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CONSTRUCTION OFFICE ADMINISTRATIVE ASSISTANT - PART TIME/FULL TIME

Schedule:

Monday-Friday, 9:00 AM-1:00

PM Hours:

20-30 hours per week

Pay:

$16.00-$22.00/hour, depending on experience

Position:

In-office Job Summary We are seeking a dynamic, highly organized and dependable Construction Office & Social Media Coordinator to join our team. This is an important role within our office that combines construction project coordination, administrative support, customer and vendor communication, and social media/marketing . We are looking for someone who understands the fast-paced nature of the construction and flooring industry, is extremely comfortable with technology, and can keep multiple projects and responsibilities organized at the same time. The right person will be a self-starter who takes initiative, follows through, communicates professionally, and doesn't need constant direction to keep things moving. Construction & Office Responsibilities Assist with preparing estimates, proposals, invoices and project documentation Work in Joist or similar construction/estimating software Maintain organized project and customer files in Google Drive Manage daily office organization, electronic filing, record keeping and project documentation Assist with coordinating schedules and tracking multiple active construction and flooring projects Communicate professionally with homeowners, subcontractors, suppliers, vendors and internal team members Coordinate vendor and subcontractor documentation, including W-9s and Certificates of Insurance Assist with flooring and construction material information, selections, pricing and ordering Track proposals, paperwork and outstanding project items and follow up when needed Help ensure deadlines, appointments and project-related tasks do not fall through the cracks Handle customer and company information with professionalism and discretion Provide general administrative support to keep the office and projects running efficiently Social Media & Marketing Strong social media skills are an important part of this position. We are looking for someone who can take our projects, photos and information and turn them into professional, engaging content without needing every post created for them.

Responsibilities include:

Create and publish content for our company social media pages Turn jobsite photos and before-and-after photos into attractive posts Write engaging, professional captions that fit our company and local market Create graphics and marketing materials using Canva or similar design software Create and post Facebook and Instagram content, stories and reels Showcase completed projects, renovations, flooring installations and projects in progress Help maintain a consistent and professional online presence Assist with flyers, project features and other marketing materials Bring new ideas for showcasing and promoting our work Qualifications Construction, remodeling, flooring, homebuilding or contractor-office experience is strongly preferred.

The ideal candidate will have:

Strong knowledge of Google Drive and Google Workspace and Microsoft Word/Excel Experience with Joist or similar construction/estimating/project software , or the ability to learn Joist quickly Excellent computer and technology skills Strong organizational skills and the ability to manage multiple projects and priorities simultaneously Familiarity with construction and/or flooring terminology and processes Experience working with estimates, proposals, measurements, pricing or project documentation Strong written and verbal communication skills Experience communicating professionally with customers, vendors and subcontractors Strong social media and content-creation skills Experience with Canva or similar design software A good eye for photos, layouts and professional presentation Excellent attention to detail Dependability and consistent attendance The ability to take initiative, solve problems and follow through without constant supervision To Apply Please submit your resume along with a brief description of your construction, flooring or related office experience . We would also like to know: Which construction, estimating or project-management programs you have used Your level of experience with Google Drive/Google Workspace Your experience with Canva and social media Examples of business social media posts, pages, reels, graphics or other marketing content you have created Applicants who provide examples of their social media work will receive priority consideration. We are a local, family-owned construction and flooring company looking for the right person to become a dependable and valued part of our team.

Pay:

$16.00 - $22.00 per hour Expected hours: No less than 30.0 per week

Work Location:

In person