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Office & Finance Manager - Metal Structure Contractor (Tarpon Springs)

Suncoast Specialty Structures Compensation:

$25.00-$35.00/

HR Employment Type :

Full-time Experience level : senior level

Job Title:

Office & Finance Manager Location:

Tarpon Springs, FL Suncoast Specialty Structures is looking for a highly organized, experienced Office & Finance Manager to become a key part of our day-to-day operations. We are a busy, fast-paced company, so this is not a position for someone who likes to wait for the next task to land on their desk. We're looking for someone who can stay organized, keep multiple priorities moving, follow up without being reminded, and catch the details before they turn into bigger problems. At the same time, we're a family-friendly company that genuinely values our employees and believes work should still leave room for life outside of it, we're flexible and value our team members here. We're looking for someone who wants to become a dependable part of the team and grow with us. This is an in-office position in Tarpon Springs, Florida. Occasional travel to meetings within approximately a two-hour driving radius may be required.

What You'll Do:

This position combines office administration with routine financial responsibilities and plays an important role in keeping information, documentation, billing, and projects moving.

Responsibilities include:

Managing routine accounts payable and accounts receivable Processing vendor, material, and subcontractor invoices Creating customer and builder invoices Posting payments and maintaining deposit records Monitoring aging receivables and following up on outstanding balances Preparing payment/check runs for management approval Maintaining accurate job files and accounting documentation Managing builder and vendor portals Tracking purchase orders, permits, inspections, and project closeout items Maintaining subcontractor W-9s, certificates of insurance, and compliance documentation Tracking lien releases and other construction-related documentation Supporting scheduling and communicating administrative issues that may impact production Handling routine office calls, emails, customer communication, filing, and general office organization Maintaining open-item lists and following issues through to completion Supporting QuickBooks, Excel, Microsoft 365, Google Sheets, and other company systems Attending occasional off-site meetings using a personal vehicle. This is an operational finance and administrative position, NOT a Controller position. Strategic financial planning, tax work, major cash decisions, and final financial approvals remain with company leadership and outside accounting professionals.

What We're Looking For:

This position requires someone who is comfortable working in a high-paced residential construction environment and can manage a lot of moving pieces without losing track of the details.

Required:

Previous construction, homebuilding, subcontracting, construction finance, job-costing, or construction-administration experience At least 2 years of accounting and administrative experience; 3-5 years preferred Working knowledge of accounts payable, accounts receivable, reconciliations, and job costing Working QuickBooks knowledge Strong Excel and general computer skills Excellent organization and follow-through Ability to manage multiple deadlines and shifting priorities Strong written and verbal communication skills Ability to recognize problems, follow through on open items, and know when something needs to be escalated Valid driver's license and reliable personal transportation Clean driving record required Willingness to occasionally drive to meetings within approximately a two-hour radius Ability to meet the company's requirements for coverage under its commercial auto insurance

A Major Plus:

Spanish or Portuguese-speaking candidates are strongly preferred. (Because this position communicates with field crews, subcontractors, vendors, and other partners, bilingual communication skills would be extremely valuable to the team.) Experience with production builder homebuilding procedures and processes Experience with purchasing, procurement, project management, IT/systems, process improvement, or automation is also a plus. The Right Person for

This Role:

You'll probably do well here if you're the person who naturally keeps track of what still needs to be done. You like organization, you follow through, and you don't need someone standing over you reminding you about routine responsibilities. You're comfortable asking questions when you need to, but once you understand the process, you take ownership of it. This is an important position within the company. As you become comfortable in the role, you'll become the person helping keep the administrative and financial side of the business organized, current, and moving forward.

What We Value:

We work hard, and our environment moves quickly, but we also believe people should have a life outside of work. Work/life balance Family Dependability Communication Accountability Teamwork Taking ownership of your responsibilities Finding better ways to get things done

Perks:

Work/Life Balance Paid Time Off Great company culture We're looking for someone who wants more than just another office job—we want someone who can become a trusted, long-term part of our team.

To Apply:

Send email with your resume to Elmhires@gmail.com and then text ‪(727) 490-8277‬ with your name and the position you've applied for.

Pay:

$25.00 - $35.00 per hour Expected hours: 40.0 per week

Benefits:

Flexible schedule Paid time off Ability to

Commute:

Tarpon Springs, FL 34689 (Required)

Work Location:

In person