Find & Apply For Estimator Jobs in Lavon, Texas

Position summary Support the pre-construction team in preparing organized, accurate, and timely bids for landscape construction projects. Coordinate project information, customer and vendor communications, meetings, and events; maintain reliable records; and assist with Aspire system testing and process improvements. Work closely with estimating, sales, design, purchasing, and operations to support a smooth transition from opportunity to project kickoff. Pre-construction & estimating support Maintain bid calendars, opportunity trackers, due dates, and follow-up tasks; communicate upcoming deadlines and missing information. Organize plans, specifications, addenda, requests for information (RFIs), vendor quotes, and proposal files; keep current versions accessible to the team. Request and track supplier and subcontractor quotes, material availability, lead times, and clarifications; organize comparisons for estimator review. Assist with quantity takeoffs, pricing worksheets, and proposal assembly under estimator direction; check entries, calculations, and document completeness. Maintain customer, vendor, and subcontractor contact records. Support bid submissions and assemble approved project information for operations handoff. Flag scope gaps, conflicting information, and schedule concerns promptly. Route final pricing, commitments, and purchasing decisions to authorized managers. Customer & vendor meetings and events Help coordinate customer meetings, vendor presentations, site walks, pre-bid meetings, appreciation events, and other company-sponsored gatherings. Manage invitations, RSVPs, calendars, agendas, meeting spaces, virtual links, materials, catering, and event logistics within approved budgets. Prepare meeting packets and presentation materials; record decisions and action items, assign follow-up reminders, and track completion. Provide professional communication before and after meetings and events; coordinate setup, attendance records, and expense documentation as needed. Aspire systems testing & process support Assist with user acceptance testing of Aspire updates, templates, and company workflows using approved test scenarios and designated test records. Check applicable customer and property records, estimate inputs, proposal outputs, and purchasing handoffs against expected results; identify missing or inconsistent data. Document test steps, results, screenshots, and reproducible issues; communicate findings to the system administrator and retest corrections. Help maintain user guides, checklists, and training materials. Follow access permissions and change procedures; obtain approval before changes affect live records. Knowledge, skills & abilities (KSA) Software experience is preferred, not required. Candidates should demonstrate general computer literacy and the ability to learn the following tools and workflows:

Microsoft Excel:

Accurate data entry, worksheet formatting, sorting and filtering, basic formulas, and quote or budget comparisons. Lookup functions and pivot tables are a plus.

Microsoft Outlook:

Professional email, shared calendars, meeting invitations, scheduling, contact management, and follow-up organization. monday.com (Monday): Maintain boards, tasks, owners, due dates, statuses, attachments, and updates; use views and reminders to track work.

Aspire:

Familiarity with customer and property records, estimating, proposals, purchasing workflows, and reports; ability to follow test scripts and clearly report issues.

Core abilities:

Strong organization, attention to detail, basic math, written and verbal communication, customer service, confidentiality, and dependable follow-through across competing deadlines. Qualifications & work environment High school diploma or equivalent practical experience. One to two years of administrative, project coordination, estimating support, or related experience is preferred. Exposure to landscaping, construction documents, plant materials, irrigation, hardscape, or vendor purchasing is helpful; willingness to learn is essential. Primarily office and computer-based work, with occasional site visits and customer or vendor events. Some events may require scheduling flexibility. Follow site safety requirements and use required protective equipment. Essential duties may be performed with reasonable accommodation.

Pay:

Up to $65,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person