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Alpha Zeta - Palm City / Stuart, Florida Alpha Zeta is an established landscape design and construction company serving Martin County and the surrounding Treasure Coast for more than 40 years. We are seeking an experienced Landscape Sales, Estimating & Purchasing Coordinator to become an integral part of our sales and operations team. This is a key position within our company and requires previous professional landscape/horticultural experience and strong working knowledge of South Florida plants and landscape materials. This is not an entry-level landscape position, and it is not simply an administrative office position. The person we hire must be able to walk onto a customer's property, understand what they are looking at, recognize plants and landscape conditions, discuss realistic solutions with confidence, develop an estimate, follow the opportunity through the sales process, and then help coordinate the materials needed to perform the work. At the same time, this individual must be extremely organized, dependable, detail-oriented, and capable of managing many active opportunities without allowing things to fall through the cracks. The Role Our larger design-build opportunities are primarily handled through our landscape designer. This position will take ownership of a significant portion of our smaller and mid-sized landscape opportunities , including: Landscape enhancements Plant and tree replacements Small landscape renovations Irrigation repairs and improvements Sod projects Cleanup and property improvement work Planting projects Landscape detail work Small installation projects Existing-client enhancement opportunities Other residential and commercial landscape projects that do not require a full design process We generate numerous opportunities that need someone capable of moving them efficiently from inquiry to completed sale. We want a person who can stack up smaller and mid-sized projects, stay on top of every opportunity, and consistently turn leads into revenue. Sales & Customer Responsibilities Meet prospective and existing customers at their properties. Evaluate landscape conditions and understand customer needs. Identify plants, trees, landscape materials, and common South Florida landscape issues. Recommend appropriate landscape solutions based on the property, site conditions, customer objectives, and budget. Measure and document potential projects. Prepare estimates and professional proposals. Present recommendations and pricing confidently to customers. Follow up consistently on outstanding estimates and sales opportunities. Maintain communication with customers throughout the estimating and pre-construction process. Manage numerous smaller and mid-sized opportunities simultaneously. Help determine which opportunities can be handled directly and which should be referred to our landscape designer for a larger design-build process. Look for additional enhancement opportunities with existing customers. Take ownership of opportunities from the initial appointment through the sale. Estimating & Bidding The individual will work closely with company ownership and management while learning and refining Alpha Zeta's estimating and bidding methods.

Responsibilities will include:

Developing accurate scopes of work. Determining labor requirements. Calculating plant and material quantities. Obtaining vendor and subcontractor pricing. Building estimates using company pricing standards. Preparing clear proposals for customers. Reviewing project requirements before proposals are finalized. Maintaining accurate records of open bids and proposals. Following estimates through acceptance or closure rather than allowing opportunities to remain unresolved. Purchasing & Project Preparation Once a project is sold, this position will also help make sure production is prepared to perform the work.

Responsibilities include:

Obtain current pricing from nurseries, suppliers, and vendors. Source plants, trees, sod, irrigation components, and other landscape materials. Create and maintain purchase orders. Confirm material availability before work is scheduled. Coordinate purchasing requirements with our installation manager. Communicate special-order items and lead times. Organize purchasing information by project. Confirm that required materials have been ordered before crews arrive. Assist with scheduling deliveries and material pickups. Help prevent last-minute material problems by staying ahead of upcoming projects. Our experienced production staff will assist with learning Alpha Zeta's specific purchasing and operational procedures, but the person entering this role must already understand the landscape industry. Required Landscape & Horticultural Knowledge Professional landscape or horticultural experience is required for this position. Candidates must have practical working knowledge of: South Florida landscape plants Trees, shrubs, palms, groundcovers, and common ornamental material Basic plant identification Plant sizing and appropriate placement Sun and shade requirements Common landscape installation practices Florida growing conditions Irrigation fundamentals Sod and turf Landscape maintenance and enhancement work Basic plant health and landscape troubleshooting Nursery and landscape materials Experience working with landscape contractors, nurseries, landscape maintenance companies, garden centers, landscape designers, irrigation companies, or similar businesses may qualify. We are willing to train someone on Alpha Zeta's systems and specific estimating procedures. We are not looking to train someone from the beginning on South Florida landscaping and horticulture. The Person We Are Looking For Landscape knowledge alone is not enough. The successful candidate must also be: Extremely organized Highly dependable Detail-oriented Strong at follow-through Comfortable taking ownership of responsibilities Able to manage many open items simultaneously Proactive rather than reactive Comfortable working from deadlines and priorities Able to anticipate what needs to happen next Confident and personable with customers Sales-oriented Comfortable asking for the business Persistent with customer follow-up without being pushy Professional in appearance and communication Capable of working independently Comfortable communicating with field employees, vendors, customers, designers, and management Able to solve problems without requiring constant supervision Comfortable using computers and business software Willing to learn and follow established company systems and procedures We are looking for someone who takes pride in being the person others can rely on to get things handled correctly and completely. What Success Looks Like The basic workflow for this position is: Lead → Appointment → Evaluate → Estimate → Follow Up → Close → Purchase → Prepare → Hand Off to Production A successful person in this role will know where every opportunity stands and what needs to happen next. Customers should receive timely communication. Estimates should not disappear into a pile. Follow-ups should happen without management having to ask. Materials should be identified and ordered before crews need them. Production should receive organized information. And sales opportunities should be actively pursued until they are either won or definitively closed. Accountability & Expectations Alpha Zeta is building a stronger, more organized operation, and this position will carry meaningful responsibility. We believe in giving capable people the tools and authority to succeed, but we also believe strongly in accountability. The individual hired for this position will be expected to: Follow established procedures. Meet deadlines. Maintain accurate information. Communicate problems early. Complete assigned responsibilities. Follow through without repeated reminders. Take responsibility for mistakes and correct them. Maintain professionalism with customers and coworkers. Consistently perform the core functions of the position. This is a good opportunity for someone who likes responsibility, enjoys being trusted, and wants their performance to have a noticeable impact on the company. Minimum Qualifications Previous professional landscape, horticultural, nursery, or closely related industry experience required Working knowledge of South Florida plants and landscaping required Strong plant identification skills Valid driver's license Clean and insurable driving record Strong verbal and written communication skills Strong organizational and time-management skills Comfortable conducting customer appointments independently Comfortable preparing estimates and discussing pricing Basic computer software proficiency Ability to learn estimating, purchasing, CRM, and project-management software Ability to work effectively with both customers and field personnel Preferred Experience Additional consideration will be given to candidates with experience in: Landscape sales Landscape estimating Landscape construction Nursery sales or purchasing Landscape enhancement sales Irrigation Plant procurement Landscape project coordination Landscape account management Residential landscape consultations About Alpha Zeta Alpha Zeta has served Martin County and the Treasure Coast for more than 40 years. Our work includes landscape design and installation, trees and plantings, irrigation, sod, hardscapes, drainage, synthetic turf, landscape enhancements, and ongoing landscape detail care. We are continuing to strengthen our internal systems and build a team of capable people who take ownership of their responsibilities. We are looking for someone who brings the combination of landscape knowledge, sales ability, organization, accountability, and personality necessary to become an important long-term member of that team.

Job Type:

Full-time Location:

Palm City /

Stuart, Florida Compensation:

Competitive base compensation based on experience, with performance-based sales incentives available. If you know South Florida landscaping, are highly organized, enjoy working with customers, and like the challenge of taking an opportunity all the way from the first appointment through the sale and project preparation, we would like to hear from you.

Pay:

$45,000.00 - $50,000.00 per year

Benefits:

Paid time off Application Question(s): Walk me through how you would handle a new lead from the moment it comes in until the job is sold and handed off to production? You walk onto a South Florida property with full sun in some areas, heavy shade in others, poor drainage, and an owner asking for low-maintenance landscaping. How would you start evaluating what to recommend? Tell me about a time you had 15 or 20 estimates, customer follow-ups, material orders, and deadlines happening at the same time. How did you make sure nothing fell through the cracks? A customer likes your proposal but says the price is higher than they expected. What do you do? Name five South Florida shrubs you would use in full sun, five that perform well in partial shade, and tell me why you would choose each. What are some common reasons a newly installed landscape starts declining within the first 30-60 days, and how would you diagnose the problem? How do you determine proper plant spacing when estimating a landscape installation? What are some South Florida plants you would avoid putting too close to a house, walkway, pool deck, or driveway, and why? When looking at a struggling palm, what are some things you would inspect before recommending replacement?

Experience:

Landscape/Horticulture:

4 years (Required)

Work Location:

In person