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Office Professional

•High School Registrar/Counseling Category II

Midland Public Schools

MIDLAND HIGH SCHOOL

•Midland, Michigan This job is also posted in Midland Public Schools

Job Details

Job ID:

5927026

Application Deadline:

Posted until filled

Posted:

Sep 15, 2026 4:00 AM (UTC)

Starting Date:

Immediately

Job Description

TITLE:

Office Professional

•High School Registrar/Counseling Category II

JOB SUMMARY:

This person performs office functions for the counseling office. This person is also responsible for keeping, updating, and verifying all student records.

REPORTS TO

High school assistant principal and the lead administrative assistant

TERMS OF EMPLOYMENT

Full time, Monday through Friday, 260 days per year; Breaks; Monday

•Thursday 10 hours per day.

EVALUATION

Yearly first two years, then every three years following satisfactory evaluation.

QUALIFICATIONS

Must be able to pass a background check.

Education:

Required:

Must be a high school graduate or have a G.E.D. equivalent.

Preferred:

One year of additional technical/business training or its equivalent.

Training and Experience:

One or two years of progressively more responsible office experience is required.

Must be efficient with computers, various software applications, and related technologies. Experience with Microsoft Office and Google Suite applications is required.

Public Relations Skills:

Ability to relate to school-age children, parents, teachers, and members of the community.

Possess well-developed problem-solving skills.

Safeguard all district data.

Ability to establish rapport and maintain appropriate relationships with students, staff, and parents.

Possess sound, independent judgment, including handling of confidential matters.

Ability to adapt to changes in plans or activities on short notice.

ESSENTIAL FUNCTIONS

Maintain all student records, CA-60 folders, and immunization records (MICR)

Process student enrollment changes and withdrawal requests

Create, update, and edit student transcripts.

Provide building-level assistance with Federal and State reporting.

Process transcript, CA-60, and graduation requests

Maintain Parchment and process transcript requests.

Process report cards and grade corrections

Enter grades for concurrent and dual-enrolled students.

Organize and manage standardized and district test preparation.

Create and process all information pertaining to Honor Programs, National Honor Society, and Commencement

Assign and manage student locker data.

Maintain scholarship materials.

Update the School's Profile

Navigate SchoolPay

Manage Counseling Office media (newsletter, social, digital)

Process book rebinds

Process Personal Curriculum Forms

Fine motor skills and ability to lift up to 50 pounds unassisted, to lift and move equipment and supplies.

Ability to perform the physical requirements of the position with reasonable accommodations.

Able to ride in a vehicle, as necessary (e.g., training on occasion)

Able to work indoors during all seasons/weather/temperatures as permitted.

ADDITIONAL FUNCTIONS

Ability to work independently with minimum supervision.

Ability to plan, coordinate, and prioritize work effectively.

Communicate effectively via district-assigned email on a daily basis as determined by the supervisor.

Accurately complete electronic time sheets and absence reporting via the timekeeping system, per assigned deadlines

Regular and reliable attendance

Consistent and reliable performance of job responsibilities

Perform other job responsibilities deemed appropriate by the supervisor/building administrator and/or Superintendent.

Application Procedure

When applying for a position with the Midland Public Schools, interested candidates must complete an application in order to be considered an official applicant. (Internal candidates: Please feel free to complete the shorter internal application if you have access to a networked school computer, otherwise, the detailed application will be necessary.)

To complete the application process, you will need to complete the online application at www.midlandps.org. Your application will be retained in active status for one school year. If your qualifications meet our needs, we will contact you for further information and a possible interview. Please do not send paper documents! When completing your application, you will submit your documents electronically. If you cannot upload your documents, be prepared to provide this information should you be called for an interview.

Note:

You assure that we have a complete record of your candidacy if you upload all materials yourself.

Thank you for your interest in Midland Public Schools.

Midland Public Schools is an Equal Opportunity Employer. The district does not discriminate on the basis of race, religion, color, sex, gender, identity, marital status, familial status, genetic information, age, weight, height, national origin, disability, or other legally-protected characteristic, in its programs, activities, or employment and provides equal access to the Boy Scouts and other designated youth groups. The following has been designated to handle inquiries regarding the non-discrimination policies: Associate Superintendent/Human Resources, 600 E. Carpenter Rd., Midland, MI 48640.

The employee shall remain free of any alcohol or non-prescribed controlled substance in the workplace throughout his/her employment in the district.

District administration reserves the right to alter or amend job descriptions at any time. This job is not limited to any or all of the listed qualifications or functions.

Position Type:

Full-Time

Salary:

$18.46 to $21.63 Per Hour

Job Requirements

Citizenship, residency or work visa required