Find & Apply For Contracts Administrator Jobs in Grass Valley, California

About Us We partner closely with top-tier architects, general contractors, and designers to bring structural visions to life. If you thrive in a fast-paced environment where construction logistics meet high-level client relationship management, we want to hear from you. Position Overview We are seeking an experienced Executive Sales Administrator to serve as the critical bridge between our executive leadership, outside sales team, and production division. In this role, you will not just handle paperwork—you will oversee the administrative lifecycle of high-value architectural projects from initial bid to final delivery. The ideal candidate has deep roots in the construction, building materials, or architectural ecosystem and understands how to navigate project timelines, blueprints, and contractor communications.

Key Responsibilities Sales & Executive Support:

Act as the primary gatekeeper and administrative partner to executive leadership and the outside sales team, managing calendars, high-profile client correspondence, and meeting preparation.

Project Pipeline Management:

Monitor and track project pipelines within our CRM, ensuring all bids, contracts, and change orders move smoothly from sales to engineering and manufacturing.

Bid & Document Coordination:

Assist in organizing complex bid packages, requests for quotes, submittals, and architectural specifications.

Client & Contractor Liaison:

Serve as a knowledgeable, professional point of contact for general contractors, project managers, and architects regarding order statuses and documentation.

Cross-Functional Collaboration:

Coordinate with the production floor and logistics teams to align delivery schedules with construction site timelines. Qualifications Bachelor's degree in Business Administration, Construction Management, or a related field is a plus.

Experience:

3-5+ years of administrative or operations experience strictly within the construction, manufacturing, architectural, or building materials industries.

Industry Literacy:

Ability to read/understand project schedules, submittals, and architectural drawings is highly preferred.

Tech Savviness:

Proficiency with CRM systems, project management software, and the MS Office Suite (especially Excel).

Communication:

Exceptional written and verbal communication skills suited for interacting with executive-level stakeholders and jobsite project managers alike.

Traits:

Highly organized, detail-oriented, and capable of maintaining strict confidentiality. What We Offer Competitive base salary and performance-based bonuses. Comprehensive health, dental, and vision benefits. Paid time off and holiday pay. A collaborative, growth-oriented environment working on architectural projects. Join us as an Executive Sales Administrator and become a key contributor to our vibrant team! Your energy and expertise will help us achieve new heights while providing you with valuable professional growth opportunities in a supportive environment dedicated to excellence.

Pay:

$75,000.00 - $90,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Retirement plan Vision insurance

Work Location:

In person