Find & Apply For Contracts Administrator Jobs in Cold Spring, New York

Field Contract Administrator

Cold Spring, Kentucky, United States

Field Contract Administrator

Location:

Field-based, on-site (not remote)

Positions:

1

Schedule:

6 days/week, up to 7 as needed to maintain the construction schedule

Summary

Field Contract Administrator supporting cost-reimbursable contracts on a field construction project. This role administers the project's end-to-end Project Information System (PIMS) workflow for reimbursable labor, equipment, materials, and third-party costs — from contractor onboarding and time ticket submission through attestation, review, correction, payment certificate prep, invoice readiness, reconciliation, and records retention. Work is almost entirely computer-based.

Key Responsibilities

Administer and coordinate the project's PIMS workflow for reimbursable labor, equipment, materials, and third-party costs

Screen submissions for completeness — coding, backup, rates, resources, PO alignment, and system warnings

Coordinate corrections and routing; return incomplete or inconsistent submissions and escalate unresolved issues

Support payment certificate preparation and reconciliation

Maintain the audit trail and records retention

•This role does not approve field work performed, entitlement, rates, classifications, funding, invoices, or payments.

Qualifications

Typical Field Contract Administrator background with the ability to understand contract requirements, union agreements (if applicable), and invoice backup requirements

Basic to intermediate computer skills (work is almost entirely computer-based)

Experience with PIMS a plus

Tools:

Project Information System (PIMS)