Find & Apply For Facilities Manager Jobs in Old Lyme, Connecticut

About the

Role:

High Hopes is seeking an experienced and highly organized Temporary Property & Facilities Manager to lead the stabilization, organization, and improvement of our facilities operations. This position is a unique opportunity for a hands-on professional to build and implement sustainable facilities systems that will support the organization for years to come. The Property & Facilities Manager will oversee maintenance operations across High Hopes' 127-acre campus while creating the processes, documentation, maintenance programs, project tracking systems, and vendor management practices necessary to support effective long-term property stewardship. The ideal candidate is equally comfortable planning strategically, creating systems and budgets, managing vendors and projects, and rolling up their sleeves to help implement solutions. Temporary, hourly, full-time position through June 30, 2027, with opportunity to extend or convert to permanent hire. OT Eligible.

Organizational Structure:

Reports to Education and Impact Director ( until Interim Executive Director is hired ) Collaborates closely with Farm Assistants and Caretaker Works closely with

Equine Manager, Program Manager, and Office Manager Primary Duties:

Facilities Systems Development

• Assess current facilities operations, maintenance practices, and deferred maintenance needs.
• Establish and maintain comprehensive maintenance tracking systems, logs, and documentation.
• Create preventative maintenance schedules for facilities, equipment, vehicles, and infrastructure.
• Develop and maintain inventory records for facility assets and equipment.
• Implement consistent project management and work order tracking processes.
• Create documentation standards that support organizational continuity and long-term planning. Facilities & Property Operations
• Oversee and implement maintenance and repair of all buildings, barns, arenas, offices, equipment, and grounds.
• Conduct routine inspections to identify maintenance needs, safety concerns, and operational risks.
• Ensure facilities remain safe, functional, in good repair, and mission-ready.
• Coordinate and conduct seasonal maintenance activities and campus improvement efforts.
• Maintain records required for inspections, permits, mechanical systems, and regulatory compliance. Project & Capital Improvement Management
• Lead facility improvement and infrastructure projects from planning through completion.
• Establish project budgets, timelines, scopes of work, and performance expectations.
• Monitor project progress and communicate status updates to leadership & staff.
• Identify facility priorities and develop recommendations for future improvements. Budget Administration & Financial Stewardship
• Develop and maintain facilities and maintenance budgets.
• Track expenditures and budget performance.
• Evaluate project costs and identify opportunities for cost savings.
• Ensure maintenance activities and projects are completed within approved budgets.
• Support annual & capital planning and forecasting efforts. Vendor & Contractor Management
• Develop scopes of work and obtain competitive bids.
• Select, coordinate, and oversee contractors and service providers.
• Negotiate service agreements and pricing when appropriate.
• Monitor contractor performance and ensure quality standards are met.
• Maintain vendor records, contracts, and service histories. Safety, Compliance & Risk Management
• Support compliance with applicable local, state, federal, and PATH Intl. requirements.
• Conduct regular safety inspections and address identified concerns.
• Maintain emergency preparedness procedures and related facility documentation.
• Support organizational risk management efforts and facility-related policies. Organizational Collaboration
• Serve as the primary point of contact for facilities-related matters.
• Partner with staff and leadership to prioritize facility needs.
• Support Building & Grounds Committee initiatives and reporting needs.
• Assist with facilities planning related to special events and organizational growth.

Required Experience:

Minimum 5 years of facilities, property, operations, maintenance, or project management experience. Demonstrated experience developing systems, processes, and operational infrastructure. Experience managing maintenance programs, contractors, budgets, and projects.

Desired Qualifications and Skills:

Strong organizational and documentation skills. Ability to prioritize multiple projects and deadlines. Proficiency with spreadsheets, project tracking tools, and facility documentation. Handyman skills - be able to either fix the problem yourself, diagnose the potential issue and research solutions, or connect with the correct vendor for specialty projects. Excellent people skills, managing multiple vendors and working closely with various staff members. Comfort working around horses. Word, Excel, Outlook, etc. Safe utilization of hand and power tools Knowledge of household, office, and barn maintenance Basic carpentry skills Willingness to learn and be in compliance with PATH Intl. standards and equine facilities.

Pay:

$28.00 - $32.00 per hour Expected hours: No less than 40.0 per week People with a criminal record are encouraged to apply

Experience:

Property management: 5 years (Required) Property maintenance: 5 years (Required) Ability to

Commute:

Old Lyme, CT 06371 (Required)

Work Location:

In person