Find & Apply For Facilities Manager Jobs in O'Fallon, Illinois

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Facilities and Security Administrative Assistant JobID:

6886

Position Type:

Secretarial/Clerical/ Secretary Date Posted:

7/17/2026

Location:

Amelia Carriel Jr.

High Date Available:

August 2026

District:

O'Fallon Community Consolidated School District 90

Position:

Facilities & Security Administrative Assistant Location:

District Wide (housed at Amelia Carriel Junior High School)

Job Summary:

The Facilities and Security Administrative Assistant provides essential administrative, organizational, operational, and logistical support to ensure the efficient functioning of the Facilities and Security Departments. This role provides high-level, confidential administrative and operational support for district facilities, safety, security, emergency preparedness, personnel matters, and sensitive operational functions.

Reports to:

Director of Safety and Security and Director of Facilities Qualifications/Minimum Requirements:

High School Diploma or equivalent; Associate's or higher degree preferred; equivalent experience considered. Proficiency in Microsoft Office and Google Workspace. Excellent written and verbal communication skills. Experience in creating, coordinating, and maintaining schedules.

Preferred Skills:

Experience working in an administrative assistant or office management role. Experience in facility and security management systems. Familiarity with access control, camera, emergency preparedness protocols, and facility management systems. Budget tracking and purchasing experience. Ability to coordinate multiple projects and stakeholders simultaneously. Ability to maintain confidentiality, handle sensitive information appropriately, and exercise sound judgment. Strong judgment and ability to safeguard confidential information regarding staff or students. Strong organizational, multitasking, and time-management skills with attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. Administrative & Operational Support Provide direct administrative support to the Directors of Facilities and Security. Regularly access, maintain, and support confidential information and operations related to district safety, security, personnel evaluations and discipline, emergency preparedness, and operational functions. Communicate with district administration, school administration, and other staff regarding security, building, and grounds needs. Coordinate personnel training logistics and maintain personnel compliance records. Assist with confidential personnel investigations and maintain sensitive records and reports related to employee discipline, grievances, workers' compensation, labor relations, safety incidents, staffing matters, and legal compliance. Manage financial tracking, including PCard transactions and vendor invoices. Coordinate department calendars, communications, records management, and administrative operations while ensuring compliance with district, state, and federal requirements. Coordinate building access records and security credentials. Maintain and coordinate confidential security and emergency preparedness records, including threat assessments, access-control documentation, incident-response procedures, safety drills, and compliance and security communications. Access and organize camera footage for investigations. Manage department-specific initiatives, such as OSHA training and logistics for construction projects. Coordinate communications and operational issues on behalf of department leadership. Serve as a communications liaison between district administration, contractors, law enforcement, and school personnel on sensitive operational matters. Perform additional confidential administrative and operational duties in support of district leadership, safety operations, personnel matters, and emergency management Exercise independent judgment in prioritizing sensitive operational matters. Maintain confidentiality while effectively managing multiple priorities, deadlines, interruptions, and sensitive information. Work Environment May require occasional site visits, event support, or participation in safety drills and community meetings. Travel within and beyond the district.

Benefits:

This is a 210-day position. Competitive salary based on experience and qualifications. Comprehensive benefits package, including health, dental, and vision insurance. Retirement plan options through the Illinois Municipal Retirement Fund (IMRF). Paid time off, including vacation, sick leave, and personal days. Professional development opportunities to support career growth.

Application Procedure:

Apply online

Selection Procedure:

It is not necessary that you contact the District #90 administrators to request an interview. The following procedure will be followed: 1. Applications will be reviewed. 2. Based upon the assessment of the application, the most promising candidates will be contacted for a personal interview. 3. Following the interview process, a written recommendation will be prepared supporting the employment decision. 4. The recommendation for employment will be presented by the Superintendent to the Board of Education for consideration and action. 5. Those Candidates who were interviewed will be notified of the Board's decision. Email To A Friend Print Version Postings current as of 7/17/2026 11:36:22 PM CST. Powered by Aspex Solutions

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