Find & Apply For Facilities Manager Jobs in Demarest, New Jersey

Position Summary The Assistant Director of Facilities supports the Director of Facilities in maintaining a safe, clean, secure, and well-functioning school campus. The position combines hands-on maintenance with daily coordination of staff, vendors, preventive maintenance, building systems, event support, and emergency response. The Assistant Director serves as the Director's operational partner and may oversee facilities operations when the Director is unavailable. Hours are 7am to 3pm with additional coverage as needed for school functions, snow removal, emergencies, and other operational needs. Essential Responsibilities

• Assist the Director of Facilities with daily campus operations, work priorities, staff assignments, inspections, and follow-up.
• Perform and coordinate routine maintenance and repairs involving plumbing, electrical, HVAC, boilers, carpentry, painting, doors, locks, fixtures, and other building systems within the limits of training and licensure.
• Help develop and carry out preventive maintenance schedules for buildings, grounds, equipment, vehicles, and life-safety systems; maintain accurate service and inspection records.
• Conduct regular building and grounds inspections, identify safety or maintenance concerns, take appropriate corrective action, and promptly report significant issues.
• Coordinate and monitor contractors and vendors, verify that work meets school requirements, and communicate progress, delays, and concerns to the Director of Facilities.
• Support custodial operations and help ensure classrooms, offices, restrooms, common areas, and exterior spaces are clean, safe, and ready for use.
• Assist with campus security procedures, keys and access controls, opening and closing the building, deliveries, and safe traffic and parking operations as assigned.
• Set up and break down spaces for school programs, meetings, athletic activities, performances, open houses, and special events, including events outside normal work hours.
• Assist with enhancing campus landscaping and installing or coordinating decorations for school events, holidays, and other special occasions, as needed.
• Provide coverage for snow and ice operations, including snow removal, storm preparation, grounds concerns, and coordination with outside service providers, as needed.
• Respond to facilities emergencies and urgent service needs, including after-hours situations, in coordination with the Director of Facilities and school leadership.
• Help maintain required logs, permits, inspections, safety documentation, inventory, purchase records, and records of completed work.
• Monitor supplies, tools, equipment, and spare parts; recommend purchases and help safeguard school property.
• Follow applicable fire, building, environmental, workplace safety, and school policies; use appropriate personal protective equipment and safe work practices.
• Serve as a designated Academy contact and facilities liaison for local police and fire departments, including communication regarding inspections, emergencies, access, and campus safety matters.
• Interact professionally and respectfully with students, employees, families, visitors, vendors, and outside agencies while minimizing disruption to the educational program.
• Perform other facilities-related duties reasonably assigned by the Director of Facilities or school administration. Leadership and Collaboration
• Direct facilities staff, approve purchases within established Academy procedures and delegated authority, and oversee contractors in the Director of Facilities' absence.
• Communicate work status, emerging risks, anticipated costs, and operational needs clearly and promptly.
• Support a service-oriented facilities culture centered on student and employee safety, reliability, accountability, and teamwork.
• Use sound judgment, protect confidential information, and maintain appropriate boundaries in a school environment. Required Qualifications
• High school diploma or equivalent; additional technical, vocational, or trade training is preferred.
• Several years of progressively responsible experience in facilities maintenance, building operations, construction, custodial services, or a related field; school or institutional experience is preferred.
• Working knowledge of building systems and the ability to diagnose problems, complete repairs safely, and determine when a licensed contractor is required.
• Ability to organize competing priorities, supervise work, maintain records, and communicate effectively with employees, vendors, and administrators.
• Basic computer skills, including email, electronic work orders, spreadsheets, and building or security systems as applicable.
• Valid driver's license and an acceptable driving record.
• Ability to successfully complete all employment, background, and school-safety requirements.
• New Jersey Black Seal Boiler Operator license, or the ability and willingness to obtain the license within four months of hire. Preferred Qualifications
• Prior experience in facilities maintenance or operations at a school is strongly preferred, including familiarity with school schedules, student safety, and preparing campus spaces for classes and events.
• Relevant trade, HVAC, electrical, plumbing, fire-safety, OSHA, or facilities-management certifications.
• Experience coordinating contractors, preventive maintenance programs, emergency response, and event support in an occupied facility. Physical and Work Requirements The requirements below describe the typical demands of the position. Reasonable accommodations may be made for qualified individuals in accordance with applicable law.
• Regularly walk throughout the campus; stand for extended periods; climb stairs and ladders; bend, kneel, reach, push, pull, and work in confined or elevated areas as needed.
• Safely lift and move up to [

INSERT WEIGHT

] pounds independently and heavier items with assistance or appropriate equipment.

• Work indoors and outdoors in varying temperatures and weather conditions and around dust, noise, cleaning products, mechanical equipment, and other conditions typical of facilities work.
• Use required tools and personal protective equipment and respond promptly to urgent or emergency situations.
• Maintain reliable attendance and provide coverage as needed for school functions, snow removal, weather operations, emergencies, and occasional evening, weekend, or holiday work. Performance Expectations
• Maintains safe, clean, functional, and welcoming facilities that support the Academy's educational mission.
• Completes assigned work accurately, efficiently, and with appropriate documentation and follow-through.
• Identifies problems early, communicates clearly, and exercises sound judgment regarding safety, cost, urgency, and service continuity.
• Works collaboratively with the Director of Facilities and supports consistent procedures across the facilities team.

Employment Statement This job description summarizes the primary duties and requirements of the position and is not intended to be an exhaustive list. Responsibilities may be modified as school needs evolve. The position is eligible for the full Academy of the Holy Angels employee benefits package, subject to the terms of the applicable benefit plans and Academy policies. Employment is subject to the Academy's policies and applicable law. The Academy of the Holy Angels is an equal opportunity employer.

Pay:

$63,000.00 - $68,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Paid time off

Work Location:

In person