Find & Apply For Inventory Associate Jobs in Fife, Washington

Job Title:

Office Associate Company Overview:

Pacific Northwest Epoxy & Coatings Supply, also known as PNW ECS, is a regional supplier of concrete coatings, flooring materials, tools, equipment, training, technical support, and repair services. The company was founded in 2010 and has locations in Sandy, Oregon and Fife, Washington. PNW ECS has grown to approximately $6M in annual revenue and is continuing to expand its footprint, with long-term goals of growing across the United States through an employee / owner model.

Role Summary:

We are seeking an Office Admin / Operations Admin to support the Fife, WA location. This is an office-based role focused on helping the sales team and operations team stay organized by managing backend order processing, invoicing, purchasing, accounts receivable, inventory support, CRM updates, and customer / vendor communication. The right person will be detail-oriented, accurate, urgent, trustworthy, adaptable, and comfortable wearing a lot of hats in a fast-growing business.

Salary Information:

Pay range is $28-$33 per hour, depending on experience. Benefits are available after approximately 60 days and include medical, dental, vision, Colonial Life supplemental health benefits, 401(k) with employer match, two weeks PTO, paid holidays, desktop computer, and potential laptop support if needed in the future. The role is currently office-based at the Fife warehouse / showroom location.

Responsibilities:

Support the sales team by taking over backend order and admin work. Help move orders from estimate to invoice to fulfillment to payment. Turn approved sales estimates into invoices. Help with invoicing and payment processing. Collect AR / accounts receivable and follow up with customers on balances. Purchase materials when orders require vendor fulfillment. Review order details, including order number, customer, pickup, shipping, drop ship, delivery, PO requirements, payment method, and order notes. Work closely with the warehouse team to make sure materials are pulled accurately and delivered on time. Receive materials against purchase orders when vendor shipments arrive. Confirm everything ordered is accounted for. Help with claims when vendor shipments or trucking deliveries are short, damaged, or incorrect. Support inventory cycle counts and help maintain inventory accuracy. Complete backend QuickBooks work, including part numbers, pricing, and related item details. Keep CRM records accurate and updated. Learn payment systems including QuickBooks payments, credit card, ACH, Clover terminal, and virtual terminal processes. Support some QuickBooks or AR tasks for Oregon as needed. Help create structure, document processes, and support better systems as the company grows.

Requirements:

Office admin, operations admin, sales support, AR, invoicing, QuickBooks, inventory, purchasing, CRM, distribution, logistics, or order processing experience preferred. QuickBooks experience is a plus, but not required. AR / accounts receivable experience is a plus, but not required. Inventory or distribution experience is a plus. Public service, military, or other service-oriented background is a plus. Strong attention to detail and accuracy. Clear communication skills. High urgency and strong follow-through. Trustworthy and able to handle confidential information. Adaptable and comfortable wearing multiple hats. Able to figure things out without needing step-by-step direction for everything. Comfortable with repetitive computer work while maintaining accuracy. Organized enough to manage order details, invoices, payments, purchasing, inventory, and CRM updates. Coachable and able to take feedback. Service-oriented and able to support sales, warehouse, customers, vendors, and the broader business. Strong values fit with the company's values: inspirational, disciplined, accountable, transparent, aligned, and results-oriented.

Pay:

$28.00 - $33.00 per hour Expected hours: 35.0 - 45.0 per week

Experience:

QuickBooks:

3 years (Required)

Work Location:

In person