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Activity and Trip Specialist•Transportation Department Mehlville R-9 School District Transportation•Mehlville, Missouri This job is also posted in Mehlville R-9 School District Job Details

Job ID:

5892484

Application Deadline:

Posted until filled

Posted:

Yesterday

Starting Date:

To Be Determined Job Description Activity and Trip Specialist•Transportation Department 12 Month Position 2026-2027 School Year

POSITION SUMMARY

Responsible for all trips and activities, and administrative assistant duties under the supervision of the Director of Transportation.

QUALIFICATIONS

Requires a high school diploma or equivalent. Additional education/certification preferred. Requires 2 to 5 years of job-related prior experience. Requires confidentiality.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Other duties as assigned Plan, schedule, and coordinate daily and seasonal transportation logistics for instructional field trips, athletic events, extracurricular programs, and specialized student events (e.g., Stretch programs). Evaluate trip requests to determine vehicle availability, optimal routing, driver assignments, and time estimates, ensuring cost-effective allocation of department assets. Serve as the primary point of contact for school administrators, athletic directors, teachers, and coaches regarding trip requests, schedule changes, and logistical requirements. Prepare, process, and track purchase orders, invoices, and billing documentation to ensure accurate financial management for all transportation operations. Onboard new vendors, maintain vendor relationships, reconcile accounts payable/receivable, and for trip-related expenses (e.g., charter buses, tolls, venue parking fees). Calculate, verify, and cross-charge trip costs to appropriate school budgets, grants, or activity funds in a timely manner. Assist in the tracking of transportation staff, including bus drivers, monitors, and sub-drivers. Maintain and regularly update the master driver seniority list and bus assignment rosters. Oversee end-of-year shutdown tasks and prepare back-to-school transportation schedules, driver route bidding packets, district calendars, and physical exams. Schedule, organize, and manage documentation for state-mandated safety inspections. Manage multi-line phone systems and two-way radio dispatch channels, providing clear, timely communication to drivers, school staff, and parents during routine routes and trip delays. Provide administrative support to the Director of Transportation, assisting in real-time problem-solving, route adjustments, and emergency response handling as needed. Perform additional operational tasks and administrative duties as assigned by the Director of Transportation. Other duties may be assigned.

COMPENSATION FOR EXPERIENCE IS CONSIDERED, 2026-2027

Classified Salary Schedule; Office Personnel; Director Secretary

APPLICATION DEADLINE

Open Until Filled Qualified individuals who wish to apply for this position should submit an on-line application at: bit.ly/employmentmsdr9 Mehlville School District is an Equal Opportunity Employer and E-Verify Participant We appreciate your interest in Mehlville School District!

Position Type:

Full-Time

Salary:

$20.87 Per Hour