A Logistics Specialist plans and manages logistics, including the distribution and transportation of supplies, equipment or materials for a company or organization. Develops order schedules and policies, tracks shipments, coordinates storage and works with suppliers and transportation companies. Implements efficient and cost-effective transportation and distribution systems.
Activity and Trip Specialist•Transportation Department
Mehlville R-9 School District
Transportation•Mehlville, Missouri This job is also posted in Mehlville R-9 School District
Job Details
Job ID:
5892484
Application Deadline:
Posted until filled
Posted:
Yesterday
Starting Date:
To Be Determined
Job Description
Activity and Trip Specialist•Transportation Department
12 Month Position
2026-2027 School Year
POSITION SUMMARY
Responsible for all trips and activities, and administrative assistant duties under the supervision of the Director of Transportation.
QUALIFICATIONS
Requires a high school diploma or equivalent.
Additional education/certification preferred.
Requires 2 to 5 years of job-related prior experience.
Requires confidentiality.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Other duties as assigned
Plan, schedule, and coordinate daily and seasonal transportation logistics for instructional field trips, athletic events, extracurricular programs, and specialized student events (e.g., Stretch programs). Evaluate trip requests to determine vehicle availability, optimal routing, driver assignments, and time estimates, ensuring cost-effective allocation of department assets. Serve as the primary point of contact for school administrators, athletic directors, teachers, and coaches regarding trip requests, schedule changes, and logistical requirements. Prepare, process, and track purchase orders, invoices, and billing documentation to ensure accurate financial management for all transportation operations.
Onboard new vendors, maintain vendor relationships, reconcile accounts payable/receivable, and for trip-related expenses (e.g., charter buses, tolls, venue parking fees).
Calculate, verify, and cross-charge trip costs to appropriate school budgets, grants, or activity funds in a timely manner.
Assist in the tracking of transportation staff, including bus drivers, monitors, and sub-drivers.
Maintain and regularly update the master driver seniority list and bus assignment rosters.
Oversee end-of-year shutdown tasks and prepare back-to-school transportation schedules, driver route bidding packets, district calendars, and physical exams.
Schedule, organize, and manage documentation for state-mandated safety inspections.
Manage multi-line phone systems and two-way radio dispatch channels, providing clear, timely communication to drivers, school staff, and parents during routine routes and trip delays.
Provide administrative support to the Director of Transportation, assisting in real-time problem-solving, route adjustments, and emergency response handling as needed.
Perform additional operational tasks and administrative duties as assigned by the Director of Transportation.
Other duties may be assigned.
COMPENSATION FOR EXPERIENCE IS CONSIDERED, 2026-2027
Classified Salary Schedule; Office Personnel; Director Secretary
APPLICATION DEADLINE
Open Until Filled
Qualified individuals who wish to apply for this position should submit an on-line application at: bit.ly/employmentmsdr9 Mehlville School District is an Equal Opportunity Employer and E-Verify Participant
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