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Vendor and Office Coordinator

Southampton, PA

03 Sep 2026

22901644

Summary

Southampton, PA

Hybrid

$19.00 - $19.00 per Hour

2 Years Experience

High school graduate or equivalency certificate (GED)

No Commission

40.00 hours per week / Day Shift / Full-Time

Description We are seeking a highly organized, responsive, and detail-oriented Vendor and Office Coordinator to support our day-to-day vendor operations and help ensure timely communication and completion of client matters. This role will work closely with vendors, internal teams, and other partners. The ideal candidate is comfortable working with multiple priorities, communicating by phone and email, following up persistently, and keeping detailed records.

Duties Phone Coverage:

Provide phone coverage from 12:00 PM-8:00 PM, serving as either first-line support or backup coverage during normal business hours.

Inbox Management:

Monitor and manage the operations inbox including providing coverage during employee PTO and handling designated after-hours communications.

Vendor Verification & Compliance:

Review and verify vendor compliance documentation and ensure required documents are complete and up to date.

Typing Team Support:

Coordinate with the typing team by communicating priorities, following up on missing information, and providing necessary links or supporting information.

Coverage Research:

Assist our vendor manager assistant with locating new vendor coverage and identifying appropriate resources when existing coverage is unavailable.

Status Follow-Up:

Make outbound calls to obtain statuses, recorder information, and other necessary updates from vendors and service providers.

Issue Resolution:

Identify outstanding items, follow up with the appropriate parties, and help move requests through to completion.

Documentation:

Maintain accurate notes and records of communications, statuses, and outstanding requirements. What We're Looking For Excellent verbal and written communication skills Strong attention to detail and follow-through Ability to manage multiple tasks and shifting priorities Comfortable making frequent outbound phone calls Professional and confident communication with vendors, law firms, and clients Strong organizational and time-management skills Ability to work independently while also collaborating with a team Comfortable working with email, web-based systems, and internal tracking tools Prior experience in vendor management, operations, legal support, customer service, administrative support, or a similar environment is a plus The Ideal Candidate You are someone who doesn't let things fall through the cracks. You are persistent with follow-ups, comfortable picking up the phone, organized with details, and able to quickly determine what needs attention and what should be prioritized. If you enjoy keeping operations moving, communicating with multiple stakeholders, and solving problems as they arise, we'd like to hear from you.

Pay:

$19.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) matching

Health insurance

Life insurance

Paid time off

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