Find & Apply For Operations Manager / Supervisor Jobs in Occidental, California

Administrative & Operations Manager Westminster Woods Camp & Conference Center Location:

Occidental, CA Employment Type:

Full-Time, Hourly Compensation:

$24-$30 per hour, depending on experience Reports to: Executive Director Position Overview Westminster Woods is seeking a proactive, detail-oriented Administrative & Operations Manager to oversee payroll, HR administration, and essential business operations. Beyond managing day-to-day responsibilities, this role will help modernize our internal systems, streamline workflows, and build efficient, repeatable processes that support the organization's long-term sustainability. The ideal candidate is organized, tech-savvy, resourceful, and motivated to improve how things work. Key Responsibilities Payroll & HR Administration Manage semimonthly payroll, timekeeping, employee records, and benefits administration. Coordinate employee onboarding, offboarding, and HR documentation. Ensure accurate recordkeeping and compliance with California employment regulations. Support employee scheduling, PTO tracking, and payroll reporting. Business Administration & Operations Oversee day-to-day administrative functions, vendor relationships, and office systems. Coordinate accounts payable, purchasing, expense tracking, and financial documentation with accounting personnel. Maintain organized records, operational procedures, and internal controls. Provide administrative and operational support to leadership and department managers. Systems & Process Improvement Identify opportunities to simplify workflows, reduce manual work, and improve operational efficiency. Implement and optimize technology solutions for payroll, HR, scheduling, expense management, and administrative functions. Develop standardized processes, documentation, and automations to improve consistency and reduce reliance on individual staff knowledge. Train staff on new tools and processes to support organization-wide adoption. Qualifications Required 5+ years of experience in administration, payroll, HR, business operations, or a related field. Experience processing payroll and managing confidential employee information. Strong organizational skills, attention to detail, and ability to work independently. Proficiency with Google Workspace, spreadsheets, and cloud-based business tools. Demonstrated ability to improve processes and implement efficient systems. Strong communication, problem-solving, self starter, and collaboration skills. Preferred Familiarity with California payroll and employment regulations. Experience with Paychex, Gusto, ADP, Ramp, Bills.com, QuickBooks, or similar platforms. Experience implementing software, workflow automations, or process improvements. Background in nonprofit, education, camp, or hospitality operations.

Compensation & Benefits Pay:

$24-$30 per hour, depending on experience.

Schedule:

Full-time, 30-40 hrs/wk, hourly position.

Benefits:

Eligible full-time employees receive a benefits package that includes medical, dental, and vision insurance, paid time off, paid holidays, and paid sick leave, subject to applicable policies and eligibility requirements. About Westminster Woods Westminster Woods is a nonprofit camp and conference center nestled in the redwoods of Sonoma County, California. Through outdoor education, summer camps, retreats, and group experiences, we create opportunities for connection, learning, and personal growth. We are committed to building a sustainable future for Westminster Woods and are looking for someone excited to contribute to that mission through strong administration, thoughtful problem-solving, and continuous improvement.