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Director of Business Operations St. Paul's School - 4.0 Visalia, CA Job Details Full-time | Contract $70,304 - $73,429 a year 1 day ago Benefits Health insurance Tuition reimbursement Paid time off Retirement plan Qualifications Google Workspace Teamwork Confidential information handling Professional ethics Hiring Managing budgets in a finance role Bachelor's degree Attention to detail QuickBooks Accounting and finance experience Business Administration Productivity software Accrual accounting

Full Job Description Position Summary:

The Director of Business Operations serves as a key member of the Saint Paul's School administrative leadership team and works closely with the Head of School and Board of Trustees to ensure the school's financial strength and operational efficiency. This position oversees all aspects of the school's business operations, including finance, accounting, and budgeting. Key Responsibilities Financial Management & Accounting

• Participate in all aspects of financial operations, including budgeting, accounting, payroll, purchasing, and reporting.
• Ensure compliance with all federal, state, and local regulations, including the completion of welfare exemption and statement of information. Demonstrate understanding of the concepts of cutoff and consistency.
• Prepare and present monthly financial statements, operating reports, and projections to the Head of School and Finance Committee.
• Prepare and record bank deposits; occasional in-person bank deposits and withdrawals
• Record all credit card transactions and ensure that the books reflect the business nature of the transaction; manage credit card users to ensure appropriate credit limits
• Manage cash flow, banking relationships, and investments; ensure adequate internal controls and audit readiness.
• Understand the importance of internal control
• Support annual audit and tax filings; coordinate with external accountants and auditors.
• Maintain proper documentation of donations and grants.
• Participate in student life and school events Budgeting & Planning
• Process invoices and generate vendor payments. Ensure that invoices are received and recorded on a consistent basis. Ensure that expenditure descriptions are meaningful.
• Ensure that appropriate information is obtained from vendors.
• Ensure compliance with policies regarding documentation of approvals.
• Work with staff to properly classify expenditures.
• Develop and manage the annual operating budget in collaboration with the Head of School.
• Monitor spending and forecast trends to ensure financial sustainability, with the objective that the books and records should reflect the activities of the School Human Resources & Compliance
• On-board new employees promptly and ensure that all forms have been completed and are reflected in the payroll system.
• Process payroll and employee benefits, including health, retirement, and leave programs.
• Follow up with employees to ensure proper accounting of time off
• Responsible for retirement funding according to the IRS and best practices
• Ensure that Open Enrollment changes are properly calculated and input
• Work with the Head of School to ensure that terminations are properly anticipated and accounted for.
• Monitor retirement participation to ensure compliance
• Support the Head of School with hiring, onboarding, and personnel policy implementation.
• Ensure compliance with employment laws and maintain accurate employee records.
• Maintain appropriate levels of insurance coverage (property, liability, D&O, workers' compensation, etc.).
• Safeguard confidential information and uphold the school's core values in all business practices. Student Billing & Financial Aid
• Manage tuition billing and collections through FACTS or similar student-billing systems.
• Review delinquencies on a weekly basis. Follow up with families. Meet with the Head of School to discuss status and resolution strategy.
• Promptly bill auxiliary charges; work with staff to ensure that charges are processed on a timely basis
• Ensure that the reports generated by the third-party billing system reconcile with the books
• Work with Admissions during the enrollment season to update the enrollment contract and tuition changes
• Work with Admissions to ensure families are billed properly and that the student count matches that of Admissions.
• Check the fees charged by the third-party billing systems. Investigate discrepancies promptly. Qualifications
• Bachelor's degree in Accounting, Finance, or Business Administration
• Minimum 5 years of relevant financial management experience, ideally in an independent school or nonprofit environment.
• Proficiency with QuickBooks, Microsoft Office Suite, Google Workspace, and financial management software.
• Strong knowledge of accrual accounting and budgeting.
• Excellent organizational, analytical, and communication skills.
• Commitment to ethical conduct, discretion, and confidentiality. Core Competencies
• Attention to

Detail and Timeliness:

Accurate, organized, and thorough. Understands the importance of timely recording

Ethics and Integrity:

Models professionalism, discretion, and respect.

Communication:

Clear, responsive, and collaborative. Able to identify and admit discrepancies and openly discuss remedies

Time Management:

Prioritizes effectively to meet deadlines.

Initiative:

Proactive, solutions-oriented, and forward-thinking.

Pay:

$70,304.00 - $73,429.00 per year

Benefits:

Health insurance Paid time off Retirement plan Tuition reimbursement

Work Location:

In person