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Inventory & Purchasing Manager Position Summary The Inventory & Purchasing Manager is responsible for the overall management, accuracy, organization, and profitability of the company's purchasing and inventory operations. This position owns the purchasing and inventory process from product selection and vendor communication through purchase orders, receiving, landed costs, pricing, inventory accuracy, replenishment, and reporting. The Inventory & Purchasing Manager is expected to proactively identify issues, make recommendations, solve problems, and establish processes that improve inventory availability, purchasing efficiency, vendor performance, and company profitability. This is a hands-on operational position requiring strong analytical skills, attention to detail, purchasing experience, product knowledge, organization, communication, and the ability to make sound business decisions independently. The successful candidate will work closely with company ownership/management, sales personnel, yard and warehouse personnel, vendors, and accounting to ensure the company has the right products, at the right quantities, at the right cost, and at the appropriate selling price. Core Areas of Responsibility The Inventory & Purchasing Manager has primary responsibility for: Purchasing and vendor management Purchase order management Inventory accuracy and control Product costing and landed costs Product pricing and margin management Inventory replenishment Receiving processes Vendor invoice and documentation coordination Product and item data Inventory reporting and analysis Physical inventory and cycle counts Slow-moving and excess inventory Process improvement Purchasing and inventory-related problem resolution Purchasing & Vendor Management Own the company's day-to-day purchasing function and ensure products are purchased efficiently and cost-effectively. Determine purchasing needs based on inventory levels, sales activity, seasonality, lead times, customer demand, open orders, and management objectives. Create, review, and manage purchase orders from initial order through final receipt. Monitor open purchase orders and proactively follow up with vendors regarding delayed, incomplete, backordered, or problematic orders. Maintain strong working relationships with vendors and serve as a primary company contact for purchasing-related matters. Obtain and maintain current vendor pricing, freight rates, terms, lead times, minimum order quantities, and product availability. Compare vendors and purchasing options to identify the best combination of price, quality, availability, freight, and service. Negotiate pricing, freight, terms, credits, and other purchasing considerations when authorized. Identify opportunities to consolidate purchases, improve freight efficiency, reduce costs, and improve margins. Evaluate vendor performance and communicate recurring issues to management. Recommend adding, removing, or changing vendors based on pricing, quality, availability, service, and profitability. Maintain accurate vendor records, contacts, ordering procedures, and vendor notes. Monitor vendor price increases and communicate their impact to management. Research alternative sources when products become unavailable, discontinued, or excessively expensive. Maintain awareness of industry trends, product availability, seasonal purchasing patterns, and market conditions. Purchase Order Management Ensure all purchase orders are complete, accurate, and properly documented. Ensure order takers provide all required documentation, including: Customer sales order/point of sale ticket Purchase order Vendor order confirmation Freight information Invoice if provided Verify quantities, item numbers, descriptions, units of measure, weights, costs, pricing, and vendor information. Verify vendor order confirmations against company purchase orders. Ensure freight charges are accurate and properly recorded. Review open purchase orders regularly and resolve discrepancies. Identify purchase orders that are delayed, incomplete, incorrectly priced, or otherwise require attention. Maintain accurate records of outstanding purchase orders. Ensure purchase orders are closed or completed appropriately once received. Establish and maintain consistent purchasing procedures throughout the company. Inventory Management & Control Take ownership of overall inventory accuracy and inventory health. Establish and maintain appropriate minimum, maximum, and reorder levels for products as appropriate. Monitor inventory levels and proactively identify products that need to be reordered. Analyze sales history, seasonality, lead times, vendor availability, and current inventory when making purchasing recommendations. Identify and address stockouts before they negatively affect customers or sales. Identify excess, overstocked, slow-moving, discontinued, and obsolete inventory. Develop recommendations for reducing excess or slow-moving inventory. Monitor inventory turns and other relevant inventory performance indicators. Investigate negative inventory and unexplained inventory variances. Identify recurring inventory discrepancies and determine the underlying cause. Maintain accurate inventory units of measure, weights, item numbers, descriptions, and costs. Coordinate and oversee cycle counts and physical inventory counts. Reconcile physical inventory to computer records. Ensure inventory adjustments are properly documented and authorized. Establish procedures to improve inventory accuracy and accountability. Work with yard and warehouse personnel to improve product identification, tagging, labeling, organization, and inventory control. Receiving Management Own and improve the company's receiving process. Ensure all incoming products and materials are received accurately and promptly. Verify incoming shipments against purchase orders, packing slips, and vendor confirmations. Work with yard and warehouse personnel to verify quantities and product accuracy. Inspect incoming materials for damage, quality concerns, incorrect products, labeling issues, shortages, and overages. Document and communicate receiving discrepancies to vendors and management. Ensure damaged, shorted, substituted, or incorrect products are properly documented. Ensure appropriate vendor credits are requested and tracked. Ensure all received inventory is entered accurately and promptly into the company's inventory/POS system. Review receiving procedures with yard personnel and continually improve the process. Establish accountability for timely submission of receiving paperwork. Maintain organized receiving documentation and records. Product Costing, Pricing & Margin Management Own the accuracy of product cost information within the company's systems. Maintain accurate standard costs, vendor costs, freight costs, landed costs, and other applicable product costs. Calculate and monitor landed costs where appropriate. Review vendor pricing changes and determine their impact on product margins. Review product margins regularly and identify products that are underpriced or have declining profitability. Maintain current pricing information for all vendors. Conduct competitive market, online, MAP, and other appropriate pricing research. Monitor competitor pricing on key products and fast-moving items. Make pricing recommendations to management based on cost, market conditions, competition, demand, and desired margins. Implement approved pricing changes accurately and promptly. Ensure pricing changes are reflected consistently across applicable systems, price sheets, and public pricing information. Maintain the company's public pricing folder and ensure information remains current. Identify products where pricing or costs need management attention. Participate in weekly margin and pricing reviews with management. Vendor Invoices & Documentation Ensure vendor invoices are received electronically and maintained appropriately. Monitor vendor portals for invoices, order confirmations, statements, and other documentation. Follow up with vendors when required documentation is missing. Review invoices against purchase orders and receiving records. Identify discrepancies in product pricing, quantities, freight, credits, or other charges. Communicate discrepancies to vendors and coordinate corrections or credits. Maintain organized vendor documentation. Work with accounting/bookkeeping as needed to resolve purchasing and invoice issues. Reporting & Business Analysis Own the company's purchasing and inventory reporting process. Run and review daily, weekly, monthly, and periodic reports as appropriate. Review and act upon reports including: Low Inventory Low Margin Open Purchase Orders Inventory Variances Slow-Moving Inventory Excess Inventory Inventory Turns Purchasing Activity Vendor Pricing Other management reports Use reports to identify problems and opportunities rather than simply producing reports. Provide management with clear recommendations based on purchasing, inventory, sales, and margin data. Track inventory performance and identify trends. Identify products that are consistently overstocked or understocked. Monitor purchasing performance and vendor trends. Assist management in forecasting inventory needs and seasonal purchasing requirements. Prepare information for purchasing, margin, inventory, and vendor meetings. Inventory & Purchasing Systems Maintain accurate item information within the company's POS, ERP, inventory, or purchasing systems.

Maintain accurate:

Item numbers Product descriptions Units of measure Weights Vendor assignments Vendor costs Standard costs Landed costs Pricing Product categories Reorder information Identify outdated, duplicate, incorrect, or unused product and vendor records. Maintain accurate primary and secondary vendor information. Establish consistent standards for product and vendor data. Recommend system or process improvements that increase accuracy and efficiency. Leadership & Cross-Department Coordination This position is responsible for providing direction and accountability within the purchasing and inventory process, even where the position does not have direct supervisory responsibility. Establish clear procedures for purchasing, receiving, inventory control, and product data management. Communicate expectations and procedures to sales, yard, warehouse, and administrative personnel. Hold appropriate personnel accountable for completing required purchasing and receiving documentation. Identify breakdowns in company processes and take ownership of finding solutions. Coordinate with sales personnel regarding product availability and customer demand. Coordinate with yard and warehouse personnel regarding receiving, product identification, placement, and inventory accuracy. Coordinate with accounting/bookkeeping regarding vendor invoices, credits, and purchasing discrepancies. Keep management informed of significant inventory, purchasing, pricing, vendor, and profitability issues. Serve as the company's internal point person for purchasing and inventory questions. Process Improvement Continually evaluate purchasing, receiving, inventory, pricing, and vendor processes. Identify opportunities to reduce costs, improve efficiency, reduce errors, and improve customer service. Develop and recommend new procedures when existing processes are ineffective. Implement approved process improvements and monitor their effectiveness. Identify recurring problems and address the root cause rather than repeatedly correcting individual errors. Maintain organized and documented procedures for critical purchasing and inventory processes. Performance Expectations The Inventory & Purchasing Manager will be expected to take ownership of the following outcomes: Accurate inventory records Appropriate inventory levels Reduced stockouts Reduced excess and obsolete inventory Accurate purchase orders Accurate receiving Accurate product costs Accurate landed costs Appropriate product margins Timely pricing updates Accurate vendor information Timely resolution of purchasing discrepancies Effective vendor communication Accurate and useful purchasing/inventory reporting Improved purchasing efficiency Improved inventory turnover Consistent purchasing and receiving procedures The expectation of this position is not simply to complete assigned tasks. The Inventory & Purchasing Manager is expected to identify problems, determine solutions, make recommendations, and take ownership of results. Qualifications 2+ years of experience in purchasing, inventory management, procurement, distribution, building materials, landscape supply, retail, wholesale, or a related field preferred. Demonstrated experience managing purchasing and inventory functions. Strong understanding of purchase orders, receiving, inventory control, vendor pricing, freight, and product costing. Experience with inventory, POS, ERP, or purchasing software. Strong analytical and problem-solving skills. Ability to analyze inventory, sales, pricing, and purchasing information and make sound business recommendations. Strong attention to detail without losing sight of the larger business objective. Excellent organizational and time-management skills. Strong written and verbal communication skills. Ability to communicate professionally with vendors, customers, management, sales staff, yard personnel, and accounting. Ability to negotiate and develop effective vendor relationships. Ability to work independently and make decisions within established company guidelines. Ability to prioritize competing demands and work effectively in a fast-paced environment. Strong computer skills, including Microsoft Office/Excel or comparable programs. Experience with landscape materials, hardscape, stone, mulch, soil, nursery products, building materials, home décor, or related products is highly desirable. Preferred Experience Preference will be given to candidates with experience in: Landscape supply Hardscape materials Stone and bulk materials Building materials Wholesale distribution Retail/wholesale purchasing Inventory management Vendor negotiations Product costing Freight and landed-cost calculations POS/ERP inventory systems Margin analysis Seasonal inventory planning Work Schedule Monday-Friday 8:00 AM-4:00 PM 30-minute unpaid lunch Additional hours may occasionally be required during peak seasonal periods or as business needs dictate. Physical & Work Environment This position is primarily administrative but operates within a landscape supply, retail, yard, and warehouse environment. The employee may be required to: Walk through yard and warehouse areas regularly. Inspect incoming products and inventory. Work outdoors in varying weather conditions. Review, count, tag, and identify products. Safely navigate uneven outdoor surfaces and warehouse areas. Occasionally assist with or coordinate the movement of smaller products or materials. Occasionally deliver small orders or materials to customer job sites when necessary. Compensation & Benefits Hourly compensation: $24-$28 per hour, based on experience and qualifications Paid time off Paid holidays Additional benefits as provided by the company Management & Decision-Making The Inventory & Purchasing Manager will report to company management/ownership and will be expected to operate with a high degree of independence. The position will have authority to manage day-to-day purchasing and inventory activities within company-established guidelines. Significant decisions involving major purchases, new vendors, substantial pricing changes, unusual inventory commitments, or other material financial decisions will be reviewed with management as appropriate. The successful candidate will be expected to bring problems to management with information, analysis, and recommended solutions whenever possible. Join Ryser's Growing Team With Ryser's new venture, there is always room for growth. As we enter this exciting new phase, we are looking for a motivated and dependable professional who wants to grow with the company and play an important role in building and improving our purchasing and inventory operations. The Inventory & Purchasing Manager will have the opportunity to make a meaningful impact on how Ryser's purchases, receives, manages, prices, and sells products. We are looking for someone who takes ownership, enjoys solving problems, and is interested in growing alongside the company. Experience, Education & Required Skills High school diploma or GED required; additional education in business, supply chain, purchasing, inventory management, accounting, or a related field is a plus. Minimum 3 years of relevant experience in purchasing, inventory management, procurement, distribution, wholesale, retail, landscape supply, building materials, or a related industry preferred. Demonstrated ability to take ownership of purchasing, inventory, and vendor-related responsibilities. Strong ability to build and maintain professional vendor, customer, and internal relationships. Excellent written and verbal communication skills, with strong attention to detail and accuracy. Strong analytical and problem-solving skills. Proficiency in Microsoft Office, particularly Excel, Word, and Outlook. Experience with inventory, POS, ERP, purchasing, or accounting software preferred. Ability to learn new software applications and systems quickly. Ability to analyze costs, pricing, inventory levels, purchasing activity, and margins. Ability to multitask, prioritize competing responsibilities, and meet deadlines in a fast-paced environment. Strong organizational skills and the ability to follow projects through to completion. Strong team player with a collaborative and professional attitude. Ability to work independently, make sound business decisions, and communicate recommendations to management. Ability to remain calm, professional, and solution-oriented under pressure. Physical Demands & Work Environment This position is primarily administrative but operates within a landscape supply, retail, yard, and warehouse environment.

The position may involve:

Standing and walking for extended periods. Reaching, bending, crouching, climbing, pushing, and pulling. Sitting and working at a computer for extended periods. Walking through outdoor yard and warehouse areas. Inspecting, counting, tagging, and identifying products. Working in cold weather during the winter and hot weather during the summer. Occasionally lifting, carrying, or moving materials weighing up to 50 pounds. Safely navigating uneven outdoor surfaces, warehouse areas, and active work environments. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position. Perks & Benefits Paid Time Off Paid Holidays Employee Product Discounts Company Work Events Opportunities for Professional Growth and Advancement Welcoming and Supportive Work Environment Weekly Pay — Fridays Opportunity to play a key role in the growth and development of the company

Pay:

$24.00 - $28.00 per hour Expected hours: 35.0 - 40.0 per week

Benefits:

Employee discount Paid time off Retirement plan

Work Location:

In person