Find & Apply For Program Manager Jobs in Oyster Bay, New York

About:

Career Day Inc.™ organizes an event that aims to change the lives of young people by introducing students to the paths others have taken to reach their goals. By working in partnership with a variety of professionals and school staff, Career Day Inc.™'s program creates an atmosphere of acceptance and career opportunity for all students at every academic level. We emphasize the importance of setting goals and using education to achieve one's aspirations by providing a forum for every student to feel valued and more confident. It is the philosophy of Career Day Inc.™ that when a student is presented with the opportunity to hear information directly from professionals' experiences it can have a significant impact on their confidence, direction; and ultimate success.

Position Summary:

Career Day Inc. is seeking a dynamic, detail-oriented Program Support Specialist working closely with the Executive Director and virtual assistant. This role will primarily support the planning and in-person delivery of Career Day Inc. programs, while also assisting with speaker and partner engagement, communications, grants, sponsorships, and fundraising. This is a flexible, hybrid position of approximately 15-20 hours per week, with responsibilities shifting based on program schedules and organizational priorities.

Key Responsibilities:

This role primarily supports the in-person delivery of Career Day Inc.'s school programs, followed by grant, sponsorship, and fundraising activities. The Specialist works closely with the Executive Director and virtual assistant. Time allocations are approximate and will shift according to program schedules and organizational priorities. School Program Preparation & In-Person Support Help prepare program materials, signage, registration lists, and supplies. Assist with setup, registration, materials distribution, on-site logistics, and breakdown at school programs and special events. Provide hands-on support to the Executive Director throughout program delivery. Welcome and assist speakers, volunteers, school staff, students, and guests. Help address scheduling changes and other needs as they arise. Capture photos and short video clips during programs. Support program follow-up, including thank-you messages, feedback collection, and materials organization. Grant, Sponsorship & Fundraising Support Research grant opportunities, prospective sponsors, and potential donors aligned with Career Day Inc.'s mission. Maintain a calendar of grant deadlines, application requirements, and reporting obligations. Assist the Executive Director with drafting grant applications and gathering supporting materials. Help prepare sponsorship packets, proposals, and fundraising communications. Conduct sponsor and donor outreach and support meeting scheduling and follow-up. Assist with fundraising events and campaigns. Track applications, sponsorship commitments, donor follow-ups, and promised sponsor recognition. Help prepare acknowledgment letters and supporting information for grant and donor reports. Professional, School & Community Outreach Help recruit professionals from a variety of industries to participate in school programs. Support outreach to prospective schools, businesses, colleges, and community partners. Maintain communication with current and prospective speakers and partners. Coordinate outreach priorities and follow-up with the Executive Director and virtual assistant. Communications & Media Management Assist in maintaining accurate contact information, participation records, and follow-up notes in Monday.com CRM. Assist with tracking program expenses, donations, and sponsorships. Perform basic photo and video editing and help prepare social media posts and program recaps. Provide general administrative support and participate in planning meetings as needed.

Qualifications & Requirements:

Professional experience (2 to 4 years) in nonprofit program coordination, event management, community outreach, or education administration. Strong written and verbal communication skills; comfortable presenting to and engaging with school leaders, corporate partners, and volunteers. Hands-on experience with CRM databases, Google Workspace, email platforms, and basic digital design/editing tools (e.g., Canva, CapCut). Highly organized, detail-oriented, and able to manage multiple timelines independently in a hybrid environment. Ability to attend on-site programs and community events throughout Long Island A strong commitment to youth empowerment, career development, and education.

Pay:

$28.00 - $35.00 per hour Expected hours: 15.0 - 20.0 per week

Benefits:

Flexible schedule

Education:

Bachelor's (Preferred)

Experience:

Program management: 2 years (Preferred) Nonprofit management: 2 years (Preferred) Grant proposal writing: 2 years (Required) Ability to

Commute:

Oyster Bay, NY 11771 (Required) Willingness to travel: 25% (Required)

Work Location:

Hybrid remote in Oyster Bay, NY 11771