Find & Apply For Project Manager Jobs in Vallejo, California

Project Coordinator FD Thomas - 3.7 Vallejo, CA Job Details Full-time $35 - $40 an hour 5 days ago Benefits Health savings account Health insurance Dental insurance Flexible spending account Tuition reimbursement Paid time off Employee assistance program Vision insurance 401(k) matching Opportunities for advancement Life insurance Referral program Qualifications Teamwork Microsoft Outlook Spreadsheets High school diploma or GED Math Task prioritization Organizational skills Microsoft Teams Business Administration Associate's degree Customer service problem-solving Time management Full Job Description Build Your Career in the Vallejo, California Area Looking for a location that combines waterfront living, outdoor recreation, and easy access to the best of Northern California? The Vallejo area offers a unique blend of Bay Area convenience and natural beauty. Spend your weekends exploring the Napa River waterfront, enjoying hiking and biking trails, taking in the views along San Pablo Bay, or venturing into nearby Napa Valley wine country. With San Francisco, Sacramento, and the greater Bay Area all within reach, Vallejo provides an ideal balance of career opportunity and quality of life. Whatever your interests may be, you'll find yourself working in and around some of California's most dynamic industrial and infrastructure environments. At D2 Industrial Services , we're proud to offer opportunities that allow you to build both a meaningful career and an exceptional life. We have an exciting opportunity for an experienced Project Coordinator to join our growing team!

ABOUT US

As a part of the F.D. Thomas' family of companies, D2 Industrial Services is your single source for a wide range of industrial and commercial contracting services. We offer clients the best of both worlds: the consistent performance and systems of a large organization, and the cost-effectiveness of a smaller contractor. With offices in northern and southern California, D2 can provide services all along the West Coast. Our qualified union workforce has the experience and know-how to complete your projects safely, on time, and within budget. D2 Industrial Services is a wholly owned operating company of ASRC Industrial (AIS). AIS was founded in 2016 by Arctic Slope Regional Corporation (ASRC), an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. As part of an ANC all our operating companies are Minority Business Enterprises (MBE). We help our clients meet their diversity spending objectives while also providing sustainable returns for our nearly 13,500 Iñupiat shareholders. By hiring Great People , we can provide Great Work to our highly valued customers as we continue to grow an Extraordinary Company .

ABOUT THE JOB

The Project Coordinator plays a key role in supporting the successful planning, execution, and closeout of projects from start to finish. In this role, you will partner closely with Project Managers, field leadership, accounting, payroll, HR, subcontractors, and customers to ensure projects remain organized, compliant, and on track for success. You will be joining a well-established and collaborative team where your contributions will be valued from day one. This is an opportunity to make an immediate impact while learning from some of the best professionals in the industry. Your organization skills, attention to detail, and proactive approach will position you for long-term success and career growth within our company.

RESPONSIBILITIES INCLUDE PROJECT COORDINATION & ADMINISTRATION

Support Project Managers with daily project coordination and administrative functions. Assist with contract administration and project setup requirements. Create and distribute project meeting minutes, action items, and follow-up communications. Maintain purchasing records and office supply inventory. Track employee hours and coordinate payroll submissions. Maintain and organize project documentation including: Purchase Orders Contracts Subcontracts Change Orders T&M Documentation Productivity Reports Invoices Safety Documentation Project Correspondence Maintain accurate and up-to-date project files. Scan, upload, and manage project records within Vista/Viewpoint, including contracts, invoices, submittals, audits, reports, and other project documentation. Support monthly billing processes and ensure accurate and timely payment applications and retention tracking. Coordinate field employee onboarding activities with Human Resources, including: Union Dispatches Pre-Placement Testing Safety Orientations New-Hire Documentation Assist with monthly project forecasts and projections. Coordinate assembly and distribution of project submittals and site-specific safety plans.

Support Project Managers with:

RFIs (Requests for Information) Change order pricing Time and Material tracking Schedule updates Project reporting Other assigned project-related duties

PROJECT STARTUP

Establish projects within Vista and company systems. Create and maintain project files and documentation. Coordinate project insurance certificates, bonds, permits, and startup documentation. Ensure all required project compliance documentation is received and properly tracked.

PROJECT CLOSEOUT

Prepare, organize, and distribute project closeout packages. Track completion of closeout requirements. Coordinate collection and submission of final project documentation, warranties, and related records. Ensure project records are accurately archived upon project completion.

OTHER RESPONSIBILITIES

Provide administrative and operational support across multiple projects. Manage multiple priorities, deadlines, and competing demands simultaneously. Work collaboratively with project teams, field personnel, and corporate departments. Perform additional duties as assigned to support business operations and project success.

ABOUT YOU D2

Industrial Services believes our most valuable resource is our family of skilled, loyal, and professional employees. Our formula for success is simple: Great People + Great Work = Extraordinary Company We seek talented individuals who not only bring the right skills and experience but also embody a positive attitude, strong work ethic, and commitment to excellence. Our company passion and purpose are to leave things better than we found them. To be successful in this Project Coordinator role, you should possess: Required Qualifications High School Diploma or equivalent required. Associate degree in Business Administration, Construction Management, Project Management, or related field preferred. Minimum of 2 years of project coordination, project administration, or related experience. Proficiency with Microsoft Office applications including Excel, Outlook, Word, and Teams. Strong organizational and time-management skills. Excellent written and verbal communication abilities. Ability to learn new software, systems, and procedures quickly. Strong math and analytical skills. Ability to prioritize multiple assignments while meeting deadlines. Excellent customer service and problem-solving skills. Professional, courteous, and team-oriented attitude. Self-motivated with the ability to work independently and take initiative. Preferred Qualifications Experience supporting construction, industrial, manufacturing, specialty contracting, or project-based operations. Familiarity with Vista/Viewpoint or similar project management and accounting software. Understanding of contracts, project billing, change orders, and project documentation processes.

WHY JOIN D2 INDUSTRIAL SERVICES?

At D2 Industrial Services, you'll be part of a company that values safety, quality, teamwork, integrity, and continuous improvement. We invest in our employees and provide opportunities for growth and advancement throughout our organization. Compensation & Benefits $35.00 - $40.00 per hour (depending on experience and education) Overtime eligible position Medical, Dental, and Vision Insurance Paid Time Off (PTO) Paid Holidays 401(k) with Company Match Employee Assistance Program Professional Development Opportunities Career Growth and Advancement Potential

EEO STATEMENT ASRC

Industrial and its operating companies afford equal opportunity in employment to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, pregnancy, familial status, disability status, veteran status, citizenship status, genetic information, or any other characteristic protected under Federal, State, or Local law. ASRC Industrial is an Equal Opportunity Employer. ASRC Industrial ("AIS") and its Operating Companies will never ask job candidates for sensitive personal information (such as Social Security numbers, banking details, or payment of any kind) during the hiring process. If you receive unsolicited communications from individuals claiming to represent ASRC Industrial using non-official email addresses (e.g., not from @asrcindustrial.com), please report the message and do not engage. Official job postings can always be found on our website: asrcindustrial.com/careers/

Pay:

$35.00 - $40.00 per hour

Benefits:

401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Referral program Tuition reimbursement Vision insurance Application Question(s): Please describe your experience supporting construction, industrial, maintenance, or project-based operations. What types of project documentation, billing, scheduling, or contract-related responsibilities have you managed? This role requires coordinating multiple projects, deadlines, and stakeholders simultaneously. Can you provide an example of a time you successfully managed competing priorities and ensured all tasks were completed accurately and on schedule? What project management, ERP, accounting, or document control systems have you used (Vista/Viewpoint, SAP, Procore, Oracle, Microsoft Excel, etc.)? Please describe your level of proficiency and how you used these systems to support project teams.

Work Location:

In person