Find & Apply For Project Manager Jobs in Clearwater Beach, Florida

Job Description Help for Job Description. Opens a new window. CECO Environmental is a global leader in providing sustainable solutions for industrial air, water, and energy transition. Since 1966, we've been addressing the world's most pressing environmental challenges. Our mission is to protect people, the environment, and industrial equipment, making a tangible impact across industries like renewable energy, semiconductor manufacturing, power generation, and water treatment. As a purpose-driven company, we foster a culture of innovation, collaboration, and integrity, ensuring that every project we undertake creates lasting positive change. At CECO, you'll be part of a growing, dynamic team committed to a cleaner, safer, and more sustainable future. As part of the CECO Environmental family of brands, Kemco Systems plays a critical role in delivering specialized water solutions that protect both people and the environment. By joining our team, you'll contribute to our shared mission of protecting global industrial operations and shaping the future of environmental stewardship. We are proud to share that CECO was named one of Newsweek's America's Greatest Companies for 2025 and that Forbes recognized CECO as one of America's Most Successful Small Cap Companies for 2026, marking our third consecutive year on the Forbes list. CECO Environmental is a publicly traded company on the NASDAQ under the ticker CECO, reflecting our strong growth, financial performance, and commitment to delivering value to shareholders. The Project Coordinator is responsible for supporting the administration and execution of projects throughout their lifecycle by maintaining project records, coordinating project setup activities, tracking cost and billing information, supporting customer invoicing, and ensuring project-related documentation is accurate and up to date within Microsoft Dynamics 365 (D365) and other company systems. This position serves as a key liaison between Project Managers, Operations, Accounting, and other departments by providing timely project information, maintaining project data integrity, and supporting reporting requirements. This role will be onsite in Clearwater, FL.

Your Responsibilities Will Be:

• Set up new projects and customers within D365 in accordance with established procedures and company requirements.
• Maintain project records, customer information, billing milestones, and project documentation throughout the project lifecycle.
• Compile and maintain project cost, billing, and progress data required for Percentage of Completion (POC) reporting and other management reports.
• Extract billing terms, payment milestones, and contractual requirements from project documentation and maintain accurate records within the ERP system.
• Support project invoicing activities by preparing required documentation and coordinating with Accounting and Project Management teams.
• Maintain project files, supporting documentation, and records to ensure compliance with internal procedures and audit requirements.
• Prepare project cost, billing, and variance reports for Project Managers and Finance personnel.
• Monitor project data for completeness and accuracy and follow up with internal stakeholders to resolve discrepancies.
• Assist Project Managers with tracking project progress, billing milestones, change orders, and project documentation requirements.
• Coordinate with Operations, Purchasing, Production, Service, and Accounting teams to collect and maintain project-related information.
• Support month-end reporting activities by compiling project data and preparing supporting schedules as required.
• Generate standard and ad hoc reports from D365 and other systems to support project management and business operations.
• Track and maintain project-related customer documentation, including certificates of insurance, customer setup requirements, lien waivers, and vendor forms.
• Assist with continuous improvement initiatives related to project administration, reporting, and document management processes.
• Provide administrative and project coordination support to Project Managers and leadership as required.
• Perform other duties as assigned.