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Project Coordinator White Light Visual Beverly, MA Job Details Full-time $50,000 - $75,000 a year 17 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off 401(k) matching Qualifications Computer operation Phone communication Construction schedule coordination Computer literacy Spreadsheets Filing Administrative experience Meeting scheduling Construction industry experience Schedule creation Telephone systems Multi-line phone systems Clerical experience Productivity software Office management Technical Proficiency Office phone management Quality data entry Full Job Description Job Summary We are seeking a dynamic and highly organized Project Coordinator (Jr. Project Manager) to join our team! In this vital role, you will serve as the nervous system of project execution, ensuring seamless communication, meticulous planning, and efficient management of project tasks. Your energetic approach and exceptional organizational skills will keep projects on track, materials delivered in a timely manner, and installers scheduled. This position offers an exciting opportunity to contribute to impactful projects while honing your administrative and communication expertise in a fast-paced environment. Responsibilities Coordinate project schedules, timelines, and deliverables to ensure timely completion of tasks. Serve as the primary point of contact for internal teams and external clients, facilitating clear and consistent communication. Manage documentation including project plans, reports, spreadsheets, and correspondence using productivity software such as Microsoft Office. Oversee office management duties including filing, data entry, calendar management, and maintaining organized records. Utilize multi-line phone systems to handle inquiries efficiently while providing excellent customer service and support. Assist with client communication by preparing presentations, proofreading documents, and ensuring accuracy in all written materials. Support team leads by tracking progress through spreadsheets and ensuring all project milestones are met with precision. Requirements Experience working with project management software (Monday.com is an example) and construction platforms (ProCore is an example). Experience working within signage or construction industry. Proven experience in office management or administrative roles with strong clerical skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) along with excellent typing and data entry skills. Familiarity with QuickBooks or similar accounting software is a plus. Exceptional organizational skills with the ability to multitask effectively in a fast-paced setting. Strong computer literacy including technical proficiency with productivity software and spreadsheets. Excellent phone etiquette and experience handling multi-line phone systems for professional communication. Previous experience in customer service or front desk roles that demonstrate professionalism and interpersonal skills. Ability to manage calendars efficiently, prioritize tasks, and meet deadlines consistently. Join us to be part of a vibrant team where your organizational talents will make a real impact! We value energetic individuals who thrive on collaboration and are eager to support our projects' success through proactive coordination and exceptional communication skills. This paid position offers a rewarding environment for growth, learning, and making a difference every day!

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off About White Light Visual WLV is an environmental design and signage company. We design, fabricate and install multiple types of art, design and signage pieces in real life, within a construction environment. We work as a partner to brands, architects, interior designers and companies. We're a small, close-knit team of experienced individuals that value creativity, dependability and collaboration. We support each other and are flexible to personal needs and schedules, but will work hard to support our client needs when necessary. Our office is a positive, relaxed environment with individual office spaces near downtown Beverly, just north of Salem.

Work Location:

In person

Pay:

$50,000.00 - $75,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off

Work Location:

In person