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- Project Coordinator/Administrative Assistant Memphis, TN 38109

Full-time Job Summary:

The Project Coordinator/Administrative Assistant provides administrative and project support to operations and estimating teams. This role helps maintain accurate project documentation, supports accounting and billing processes, coordinates office needs, and communicates with project managers, engineers, estimators, subcontractors, and customers. The position requires strong organization, attention to detail, problem-solving skills, and the ability to manage multiple priorities and deadlines. Spanish-English bilingual communication skills are required.

Responsibilities:

Enter job invoices and support accounts payable, including reviewing statements, requesting compliance documentation, and responding to inquiries. Support billing processes, including submitting pay applications. Assist with employee application paperwork by receiving and reviewing documents and gathering required information. Coordinate office supply orders and building maintenance requests. Process certificates of insurance and bond requests. Track licensing renewals and support client prequalification activities. Coordinate project submittals, notifications, compliance documentation, and requirements. Assist with bids by obtaining bid documents and gathering required compliance materials. Communicate with internal teams, subcontractors, and customers to provide administrative support and maintain accurate paperwork. Use Microsoft Word, Excel, and Outlook to complete daily tasks. Meet deadlines while balancing multiple assignments and resolving routine issues.

Qualifications:

High school diploma or equivalent preferred. Spanish-English bilingual communication skills. Proficiency in Microsoft Word, Excel, and Outlook. Strong organization, problem-solving, and multitasking skills. Ability to meet strict deadlines and maintain accurate records. Experience with HCSS HeavyJob or Viewpoint Vista is a plus.

Job Type:

Full-time Benefits:

401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Life insurance Paid time off Vision insurance

Education:

High school or equivalent (Preferred)

Experience:

Primavera:

1 year (Preferred) Primavera P6: 1 year (Preferred)

Work Location:

In person