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Now viewing: Executive & Personal Operations Manager (Part-Time)
NM
Narain Maclear LLP
Executive & Personal Operations Manager (Part-Time)
Job Description
About the Role I am a co-managing partner of a fast-growing law firm seeking a highly organized, proactive Executive & Personal Operations Manager to help streamline personal responsibilities. This role is ideal for someone who enjoys creating order, anticipating needs, solving problems independently, and managing many moving parts with discretion and professionalism. This is a long-term position for someone who can become a trusted partner. Responsibilities Executive Support
- Calendar management and scheduling
- Coordinate travel, hotels, transportation, and itineraries
- Email organization and follow-up reminders
- Track deadlines and projects
- Coordinate meetings, dinners, and client events
- Research products, services, and vendors
- Assist with special projects Personal Assistance
- Family calendar coordination
- Appointment scheduling
- Vehicle maintenance scheduling
- Gift purchasing and holiday planning
- Online ordering and returns
- Household vendor coordination
- Restaurant and entertainment reservations
- Travel planning and vacation logistics Property & Rental Management
- Coordinate maintenance and repairs for rental properties and vacation homes
- Communicate with cleaners, contractors, and vendors
- Manage turnover schedules and supply inventories
- Obtain bids and oversee home improvement projects
- Coordinate landscaping and routine maintenance
- Track expenses and maintain organized property records
- Assist with furnishing and decorating projects
- Support Airbnb/VRBO or other short-term rental logistics, if applicable Administrative & Financial
- Expense tracking and reimbursements
- Organize digital files and important documents
- Coordinate insurance renewals and registrations
- Research vendors and negotiate pricing
- Track recurring subscriptions and household services Ideal Candidate
- 5+ years supporting executives or business owners
- Exceptional organizational skills
- Self-starter who anticipates needs
- Excellent written and verbal communication
- High level of discretion and confidentiality
- Strong technology skills (Google Workspace, Microsoft Office, Apple ecosystem)
- Comfortable learning new software and AI tools
- Valid driver's license and reliable transportation
- Lives within reasonable driving distance of Orinda Bonus Experience
- Law firm or professional services background
- Project management
- Property management
- Event planning
- travel planning
- Vendor management
- Basic bookkeeping