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Executive & Personal Operations Manager (Part-Time)
Career Insights for Property Manager
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Scorecard
Based on California data
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What they do
A Property Manager manages operations for an apartment building or complex. Recruits and screens tenants for apartments, collects rents and security deposits, responds to requests or complaints from tenants, supervises maintenance and repairs; oversees payment of bills, insurance, taxes and recordkeeping. Manages property and services on behalf of a community association, for properties such as condominiums or cooperatives. Collects fees or dues, responds to requests or complaints, supervises maintenance, oversees work done by contractors, and provides accounting of income and expenses. May also assist owners or a board of directors with regulatory compliance or compliance with community association rules. Manages the operation of commercial or residential properties. Oversees the collection of rents and payment of bills, taxes and insurance for properties, and provides property owners with reports on finances and the status of properties. Directs leasing operations, or equipment and machinery rentals, for a company or business. Determines charges and prepares rental or lease agreements; supervises inventory, equipment maintenance and recordkeeping for leasing operations.
$77,449 / year median in California
+5% projected growth
Job Description
- Calendar management and scheduling
- Coordinate travel, hotels, transportation, and itineraries
- Email organization and follow-up reminders
- Track deadlines and projects
- Coordinate meetings, dinners, and client events
- Research products, services, and vendors
- Assist with special projects Personal Assistance
- Family calendar coordination
- Appointment scheduling
- Vehicle maintenance scheduling
- Gift purchasing and holiday planning
- Online ordering and returns
- Household vendor coordination
- Restaurant and entertainment reservations
- Travel planning and vacation logistics Property & Rental Management
- Coordinate maintenance and repairs for rental properties and vacation homes
- Communicate with cleaners, contractors, and vendors
- Manage turnover schedules and supply inventories
- Obtain bids and oversee home improvement projects
- Coordinate landscaping and routine maintenance
- Track expenses and maintain organized property records
- Assist with furnishing and decorating projects
- Support Airbnb/VRBO or other short-term rental logistics, if applicable Administrative & Financial
- Expense tracking and reimbursements
- Organize digital files and important documents
- Coordinate insurance renewals and registrations
- Research vendors and negotiate pricing
- Track recurring subscriptions and household services Ideal Candidate
- 5+ years supporting executives or business owners
- Exceptional organizational skills
- Self-starter who anticipates needs
- Excellent written and verbal communication
- High level of discretion and confidentiality
- Strong technology skills (Google Workspace, Microsoft Office, Apple ecosystem)
- Comfortable learning new software and AI tools
- Valid driver's license and reliable transportation
- Lives within reasonable driving distance of Orinda Bonus Experience
- Law firm or professional services background
- Project management
- Property management
- Event planning
- travel planning
- Vendor management
- Basic bookkeeping