Find & Apply For Public Administrator Jobs in Flagstaff, Arizona

Job No:

543177

Work Type:

Full-time Location:

REMOTE OPTIONS , FLAGSTAFF , PINETOP , PRESCOTT , SHOW LOW , WINDOW ROCK

Categories:

Administrative Support/Customer Service

EARLY CHILDHOOD DEVELOP AND HEALTH BOARD FTF FTF

First Things First values its government-to-government relationships with tribes in Arizona. Tribes can participate in First Things First in one of two ways: by electing to have their tribal lands treated as separate regions by the statewide FTF Board, or by electing to have their tribal lands treated as part of the FTF regions in which their lands are geographically located. To date, 19 federally recognized tribes have elected to participate in First Things First (10 as separate regions, and nine as part of the region in their geographic area). The Havasupai, Hopi, Kaibab Band of Paiute, Navajo Nation, White Mountain Apache Tribe and Yavapai Apache tribes are located within the Northeast Regional Area.

III III ASIII ASIII

? Examples of staff support include senior regional director and regional directors and regional area administrative specialist team. Includes directly reporting to the senior regional director. ? Examples of support include calendar management, reimbursement and travel management, coordination of regional council meeting logistics (includes virtual and in-person formats) and meeting document preparation such as meeting packets, recording and retaining meeting minutes, etc. in adherence with Open Meeting Law. ? Project manager and leader for multiple/simultaneous administrative responsibilities. ? Examples include regional area budget and procurement monitoring, office management, records retention, file management, state vehicle management and cross-regional collaboration activities. ? Proficient in communicating using multiple modalities, including email, instant messaging, phone and text. ? Process applications and related paperwork using a web-based platform for volunteer regional council members and support the member onboarding process while maintaining strict confidentiality of all information. ? Examples of regional council member support include coordinating interview processes, onboarding and off boarding process, including training and paperwork and maintaining the regional council member database. ? Coordinate, prepare and process travel related activities and reimbursements for regional staff and regional council members. ? Assist with the request for the grant application process in alignment with Arizona State Procurement procedures, including accepting requests for grant application proposals from applicants, coordinating applicable meetings related to the confidential review process and assisting with the mailing and delivering of applications. ? Serve as a subject matter expert and support to staff in Open Meeting Law, conflict of interest and computer applications such as Adobe Acrobat Pro, SharePoint, Google Workspace and virtual meeting applications. ? Onboarding and training new staff, such as administrative specialist II and regional directors in administrative processes and procedures. The position may serve as an interim support to other regions when necessary. ? Leading quality improvement practices ? Examples include initiating and leading workgroups to create, review and update administrative procedures to promote efficiencies within the organization. Accurately and timely communicating changes for the target audience. ? Participation in and/or leading discussions and regional area team meetings with other administrative specialists throughout the regional area and/or state. ? Performs duties in a manner that supports the First Things First internal culture and mission with respect and cooperation. ? Supports additional opportunities as related to the role and regional team functions. ? Evidence of strong oral, written and listening communication skills, including editing and formatting documents and demonstrating excellent writing skills. Experience in developing and maintaining email distribution lists. ? Possess strong, current computer skills in Adobe Acrobat Pro; Google Workspace (Docs, Sheets, Slides, Calendar, Chat, Gmail, Meet and Sites); and Microsoft Office (SharePoint, Word, Excel, PowerPoint and Publisher) and virtual meeting applications. ? Extensive organizational and time management skills, experience with project management processes, ability to handle multiple projects and adjust priorities to meet deadlines. ? Previous experience in offering exemplary customer service with the communities within the Northeast Regional Area is strongly preferred. ? Experience with minute-taking and writing. Main To view full details and how to apply, please login or create a Job Seeker account