Find & Apply For Purchasing Assistant Jobs in Saint Charles, Illinois

Job Summary We are seeking a reliable, organized, and proactive individual to join our small team in a varied role supporting our inventory and day-to-day workplace operations. This position combines QuickBooks purchasing and inventory management with general office administration, light fulfillment/packing, and basic workspace upkeep. If you enjoy a mix of data-driven tracking and hands-on physical tasks, and you value a highly flexible schedule, this is the perfect fit. Because this is a part-time position with flexible hours, we are specifically looking for candidates who live close to our office in St Charles/ Fox Valley Area to ensure a quick, easy, and stress-free commute. If you enjoy a mix of data-driven tracking and hands-on physical tasks, this is the perfect fit. Key Responsibilities Purchasing & Inventory (QuickBooks): Create and track purchase orders (POs) using QuickBooks. Reconcile receiving paperwork against orders, enter bills, update inventory stock levels, and monitor vendor lead times or order status.

Light Shipping & Packing:

Carefully pack, wrap, and prepare outgoing client orders or vendor returns. Ensure packages are neatly organized and labeled for carrier pickup.

Office Maintenance & Cleaning:

Keep the office environment tidy, clean, and professional. Tasks include taking out the recycling/trash, wiping down common surfaces, and keeping inventory shelves orderly.

General Administrative Support:

Organize physical and digital supplier documentation, monitor office supply levels, answer occasional phone calls, and assist with general clerical tasks.

Qualifications & Skills QuickBooks Purchasing Experience:

Hands-on experience entering purchase orders, managing vendors, or tracking inventory counts within QuickBooks is required.

Highly Organized & Detailed:

Strong attention to detail, especially when checking delivery packing slips against original order numbers.

Physical Capability:

Ability to stand for short periods and comfortably lift up to 45 for packing and inventory restocking.

Self-Starter:

Comfortable working independently and managing your own weekly checklist.

Reliable Transportation:

Dependable transit to our physical office location.

Benefits & Perks Flexible Scheduling:

Easily work around your personal, family, or educational commitments.

Relaxed Environment:

Enjoy a friendly, small-business workspace.

Stable, Steady Work:

Consistent part-time hours every week.

Pay:

$19.00 - $20.00 per hour Expected hours: 20.0 per week

Work Location:

In person