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Ronald Mark Associates Inc

PURCHASING ASSISTANT

Pay: $52,276/yr

Posted: 7 weeks ago

Location: Hillside, NJ (Onsite)

Last Updated: 1 day ago

Hours: Full-Time

Expires: 10/5/2026

Job Description

PURCHASING ASSISTANT

Ronald Mark Associates Inc - 2.5 Hillside, NJ Job Details Full-time $45,000 - $57,000 a year 1 hour ago Benefits Health insurance Dental insurance 401(k) Flexible spending account Vision insurance Life insurance Qualifications Communication with suppliers Safety data sheets (SDS) ERP systems Shipment tracking for distribution operations Purchase order management Freight shipment tracking Calendar management Compliance documentation Organizational skills Delivery record maintenance Purchasing management systems (technically supported) Communication skills Entry level Quality data entry Office record organization Full Job Description Purchasing Assistant Department -Production/Warehouse Job Summary The Purchasing Assistant will be responsible for providing daily transactional support to the Purchasing Manager, ensuring efficient order management, documentation, and supplier communication. This role is key to maintaining accurate purchasing records and logistics coordination.

Key Job Responsibilities and Duties Order and Data Management :

Ensure Purchase Orders and monthly pricing updates. Update calendars, delivery schedules, and the IQMS system.

Supplier Communication and Follow-up :

Follow up on all outstanding shipments, delivery statuses, acknowledgments, and confirmations. Gather initial pricing, minimum order quantity (MOQ), and lead-time information from suppliers.

Documentation and Compliance :

Request essential documentation, including Certificates of Analysis (COAs), Safety Data Sheets (SDS/MSDS), and other required paperwork.

Desired Skills and Requirements:

Proven ability to handle high-volume date entry and maintain accurate records. Excellent organizational skills and attention to detail. Strong communication sills for effective follow-up with suppliers. Proficiency with enterprise resource planning (ERP) systems. Ability to work effectively in a fast-paced environment supporting production and quality teams.

Comprehensive Benefits:

Health Insurance - medical/dental/vision Life Insurance Retirement plan (401) k Vacation/sick days Flexible Spending Account (FSA) Dependent Care Flexible Spending Account (DCFSA)