Find & Apply For Scheduler / Operations Coordinator Jobs in Encinitas, California

Sandy Point HOA is a homeowners association serving a residential community in Cardiff-by-the-Sea, California. The association focuses on maintaining shared community spaces, supporting property operations, coordinating maintenance activities, and promoting a well-organized and welcoming residential environment. We are seeking a dependable, organized, and detail-oriented Community Operations Coordinator to support daily administrative activities, community operations, maintenance coordination, and communication with residents and service providers. This position is ideal for someone who enjoys working with people, managing multiple responsibilities, and contributing to the smooth operation of a residential community. Position Overview As a Community Operations Coordinator, you will assist with organizing daily community activities, coordinating maintenance requests, maintaining administrative records, and supporting communication between residents, HOA representatives, property management personnel, and outside vendors. You will help ensure operational tasks are properly documented, service requests are tracked, and community facilities and shared spaces receive timely attention. The ideal candidate is proactive, professional, highly organized, and comfortable managing multiple priorities. Previous experience in property management, community administration, or operations coordination is preferred but not required. Key Responsibilities Coordinate daily administrative and operational activities for the residential community. Receive, document, and track resident inquiries, maintenance requests, and service concerns. Assist with scheduling property maintenance, inspections, repairs, and routine services. Communicate with residents, HOA representatives, property management personnel, and contractors. Maintain accurate community records, service logs, and administrative documentation. Monitor pending maintenance requests and follow up on outstanding assignments. Assist with coordinating upkeep of common areas, landscaping, and shared community facilities. Schedule meetings, coordinate calendars, and prepare administrative materials. Support the preparation of community notices, updates, and routine correspondence. Maintain organized electronic records, spreadsheets, and operational reports. Coordinate vendor visits, service appointments, and maintenance schedules. Help track service completion, identify operational concerns, and communicate updates. Assist with organizing community activities and resident communications. Support established HOA procedures, community guidelines, and administrative processes. Provide general operational and administrative support as needed. Qualifications Strong organizational and time-management skills. Excellent attention to detail and accuracy. Good written and verbal communication skills. Professional and courteous approach to resident interactions. Ability to manage multiple tasks, priorities, and deadlines. Proficiency with Microsoft Office, Google Workspace, or similar applications. Comfortable working with email, spreadsheets, calendars, and digital records. Strong problem-solving skills and ability to follow established procedures. Ability to work independently and collaborate with residents, vendors, and team members. Previous experience in administrative support, property management, customer service, or operations coordination is preferred but not required. Preferred Skills Familiarity with homeowners association or residential community operations. Experience coordinating maintenance requests and service providers. Knowledge of property management or administrative tracking systems. Experience maintaining resident records, schedules, and operational documentation. What We Offer Professional and community-focused work environment. Opportunities to develop property management and operational coordination skills. Experience working with residents, contractors, and community representatives. Variety of administrative and organizational responsibilities. Opportunities for professional development and additional responsibilities. Join Our Team At Sandy Point HOA , effective communication, organized operations, and reliable community support help maintain a welcoming and well-managed residential environment. As a Community Operations Coordinator, you will play an important role in supporting residents, coordinating daily activities, and helping maintain efficient community operations. If you are dependable, organized, and interested in contributing to a residential community, we encourage you to apply. Apply today and become part of the Sandy Point HOA team!

Pay:

$18.80 - $23.20 per hour Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Flexible schedule Health insurance Paid time off Professional development assistance Vision insurance

Work Location:

In person