Find & Apply For Scheduler / Operations Coordinator Jobs in Saticoy, California

Administrative & Operations Assistant (Bilingual) Froot Stand Saticoy, CA Job Details Part-time $24 - $25 an hour 13 hours ago Qualifications Spanish Google Workspace Customer communication Google Sheets Google Docs Google Drive Executive administrative support English Attention to detail Gmail Full Job Description Administrative & Operations Assistant (Bilingual) Ventura, CA |

Hybrid Starting Pay:

$24/hour

Schedule:

Part-time, approximately 20 hours per week

Work Arrangement:

Hybrid — Mondays and Tuesdays in office, remaining hours remote

Growth Opportunity:

Potential to transition into a larger part-time or full-time role as the business grows About Us We are a growing specialty fruit business working with farms, growers, wholesale customers, and direct-to-consumer markets. We specialize in sourcing and distributing exceptional fruit while building long-term relationships with our growers and customers. As our operations expand, we're looking for a highly organized, resourceful, and proactive Administrative & Operations Assistant to work directly with our co-founder. This is an excellent opportunity for someone who enjoys creating order in a fast-paced environment, solving problems independently, and growing alongside a small business. About the Role You'll work closely with our co-founder to support day-to-day business operations, customer orders, vendor coordination, invoicing support, and administrative processes. Our ideal candidate is someone who can take a loosely defined task, ask the right questions, identify the next steps, and follow it through to completion. You'll be joining a growing company where priorities can shift quickly. We're looking for someone who is adaptable, detail-oriented, and comfortable taking initiative rather than waiting for step-by-step instructions. Key Responsibilities Customer Orders & Farm Coordination Receive and organize orders from existing wholesale customers. Communicate order details and submit pick requests to the appropriate farms and growers. Track order statuses and follow up to ensure requests are completed accurately and on time. Maintain clear communication between the co-founder, customers, and vendors. Invoicing & Accounts Receivable Support Assist with preparing, organizing, and sending customer invoices as needed. Monitor outstanding invoices and follow up with customers regarding past-due payments. Maintain accurate records of invoice-related communications and customer follow-ups. Coordinate with the internal bookkeeping team to resolve invoice discrepancies or payment questions. Vendor & Administrative Support Complete vendor onboarding forms and account setup paperwork. Distribute company credit applications and collect necessary documentation. Maintain accurate vendor and customer records. Assist with administrative correspondence and follow-ups. Organization & Workflow Management Maintain organized digital files using established company naming conventions and filing standards. Track outstanding tasks, deadlines, and follow-ups. Help document and improve recurring administrative workflows. Identify missing information, potential bottlenecks, and opportunities to improve efficiency. General Business Support Provide direct administrative support to the co-founder. Coordinate miscellaneous projects and operational requests as needed. Adapt to new responsibilities as the company continues to grow. Proactively communicate progress, obstacles, and outstanding items. Qualifications Required Fluency in English and Spanish, both written and spoken. Exceptional organizational skills and attention to detail. Strong written and verbal communication skills. Ability to work independently and manage competing priorities. Resourcefulness, sound judgment, and a proactive approach to problem-solving. Comfort working in an evolving environment where not every process is fully established. Proficiency with Google Workspace, including Gmail, Drive, Docs, and Sheets. Ability to work on-site in East Ventura on Mondays and Tuesdays. Preferred Previous experience in an administrative assistant, executive assistant, operations coordinator, or similar role. Experience supporting a business owner, founder, or executive. Familiarity with wholesale distribution, agriculture, food businesses, or logistics. Experience with invoicing, accounts receivable follow-up, or customer account administration. Experience with project management tools, task tracking, or workflow development. Experience coordinating with multiple vendors or external partners. Compensation & Schedule Starting at $24 per hour. Approximately 20 hours per week to start. Hybrid schedule with two required in-office days (Monday and Tuesday). Opportunity for additional hours and expanded responsibilities as the business grows. To Apply Please submit your resume along with a brief introduction describing your relevant experience and how you approach managing multiple priorities in a fast-paced work environment.

Pay:

$24.00 - $25.00 per hour Expected hours: 20.0 per week Application Question(s): Are you able to work in person Mondays and Tuesdays?

Language:

Spanish (Required) Shift availability: Day Shift (Required)

Work Location:

Hybrid remote in Saticoy, CA 93004