Find & Apply For Scheduler / Operations Coordinator Jobs in Woodbridge, Connecticut

Executive Operations Coordinator RH Realty Services Woodbridge, CT Job Details Full-time $22 - $24 an hour 1 day ago Benefits 401(k) Paid time off Flexible schedule Qualifications Customer communication Website management Microsoft Outlook Executive administrative support Real Estate License Attention to detail Associate's degree Office experience Full Job Description Job Summary RH Realty Services is seeking an organized, proactive, and professional Executive Assistant & Client Services Coordinator to support the President & CEO and daily company operations. The position includes executive support, GoHighLevel CRM management, real estate administration, client service, construction vendor coordination, reporting, and general office operations. Responsibilities Manage the CEO's calendar, appointments, meetings, reminders, and priorities. Schedule and confirm meetings, calls, showings, inspections, and project appointments. Prepare correspondence, reports, meeting agendas, documents, and follow-up communications. Track deadlines, action items, outstanding tasks, and CEO follow-up. Respond to and appropriately route calls, emails, and client inquiries. Maintain confidential executive and company information. GoHighLevel CRM Manage and maintain contacts, leads, pipelines, notes, tags, and opportunities. Monitor new leads and ensure timely follow-up. Manage workflows, triggers, reminders, email and SMS campaigns. Monitor appointments, missed calls, website inquiries, forms, and messages. Assist with forms, landing pages, funnels, and CRM campaigns. Track lead activity, conversions, and outstanding opportunities. Prepare regular CRM reports. Ensure qualified leads and client inquiries receive follow-up. Real Estate & Client Services Coordinate showings, inspections, appointments, and transaction deadlines. Assist with listing and transaction paperwork. Prepare listing packages and client documents. Coordinate electronic signatures. Maintain accurate client and transaction files. Communicate with buyers, sellers, landlords, tenants, and prospects. Provide administrative support to agents. Construction Vendor Coordination Coordinate communication with contractors, vendors, suppliers, inspectors, and project professionals. Schedule site visits, inspections, deliveries, and vendor appointments. Track estimates, invoices, schedules, start dates, completion dates, and outstanding items. Follow up with vendors and maintain organized project records. Track punch-list items and provide updates to the CEO. Office & Reporting Maintain organized electronic and physical files. Maintain office supplies and inventory. Process business correspondence. Support meetings and company events. Assist with basic website and company information updates. Maintain spreadsheets, trackers, and operational reports. Assist with improving office systems and procedures. Provide weekly updates on leads, transactions, projects, deadlines, and outstanding matters. Qualifications Strong proficiency in Microsoft Office Suite, including Excel, Word, Outlook, PowerPoint, and Teams Strong Excel skills, including spreadsheets, formulas, sorting, filtering, and tracking reports Experience with CRM systems; GoHighLevel experience strongly preferred Excellent organizational and follow-up skills Strong written, verbal, and customer-service skills Ability to manage multiple priorities and deadlines Comfortable with technology and business systems Able to work independently, anticipate needs, and follow through Professional, dependable, resourceful, and detail-oriented Ability to maintain confidentiality Real estate experience preferred Connecticut Real Estate License preferred but not required

Pay:

$22.00 - $24.00 per hour Expected hours: 30.0 per week

Benefits:

401(k) Flexible schedule Paid time off

Education:

Associate (Preferred)

Experience:

Office:

2 years (Preferred)

Work Location:

In person