Find & Apply For Scheduler / Operations Coordinator Jobs in Seward, Illinois

Operations Coordinator Seward, IL $21 - $25 an hour - Full-time Apply with Indeed Position Summary The Operations Coordinator is responsible for supporting daily purchasing operations, maintaining accurate vendor and purchasing records, monitoring purchase orders and job orders, and providing timely reports to management. This role requires strong organizational skills, attention to detail, effective communication, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities Daily Reporting:

Run daily reports for management review, ensuring information is accurate, complete, and provided in a timely manner.

Vendor Communication:

Communicate with vendors regarding pricing, order status, delivery schedules, product availability, and other purchasing-related matters.

Purchase Order Management:

Prepare and send purchase orders to vendors, confirm order receipt and details, and expedite orders as necessary to meet required delivery dates.

Order Follow-Up:

Monitor upcoming and past-due purchase orders, proactively follow up with vendors, and communicate any delays or potential issues to the appropriate team members.

Vendor Price File Maintenance:

Maintain and update vendor pricing files to ensure pricing and lead time information is accurate and current.

Certification File Maintenance:

Maintain organized and up-to-date vendor and product certification files, ensuring required documentation is readily available. Requests for Quotation (RFQs): Prepare and send requests for quotes to vendors, follow up on outstanding quotations, and track responses to support purchasing decisions.

Job Order Follow-Up:

Monitor past-due job orders, follow up with the appropriate departments, and help ensure timely completion.

Special Projects:

Assist with special projects, administrative tasks, and other duties as assigned by management.

Required Skills and Qualifications Detail-Oriented:

Demonstrates a high level of accuracy when reviewing reports, purchase orders, pricing, and documentation.

Self-Motivated:

Takes initiative, works independently, and follows through on assigned responsibilities with minimal supervision.

Multitasking:

Able to manage multiple tasks, deadlines, and priorities simultaneously while maintaining accuracy.

Organized:

Maintains orderly files, records, and tracking systems while effectively managing daily workloads.

Communication Skills:

Communicates professionally and effectively with vendors, management, and internal departments.

Follow-Through:

Consistently follows up on outstanding orders, quotations, and requests to ensure timely responses and resolution.

Time Management:

Prioritizes work effectively and meets deadlines in a fast-paced environment. Additional Qualifications Proficiency in Microsoft Office, particularly Excel, Outlook, and Word. Experience working with ERP systems, inventory systems, or purchasing software is a plus. Overall Expectations The successful candidate will be dependable, proactive, and detail-oriented, with a strong sense of ownership over daily responsibilities. This individual will help keep purchasing activities organized, maintain accurate documentation, support timely order fulfillment, and provide management with reliable information to support business operations.

Pay:

$21.00 - $25.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Vision insurance

Work Location:

In person