Find & Apply For Scheduler / Operations Coordinator Jobs in Saco, Maine

Job Overview We are seeking a dynamic and highly organized Office Administrator to join our team! This role will be 3 days per week in office. In this vital role, you will be the backbone of our daily operations, ensuring the smooth and efficient functioning of our office environment. Your energetic approach and attention to detail will support various administrative functions, enhance communication, and foster a productive workplace. This position offers an exciting opportunity for someone with strong office management skills who thrives in a fast-paced setting and enjoys providing exceptional support to colleagues and clients alike. Responsibilities Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette. Oversee office supplies inventory, place orders as needed, and maintain organized filing systems both physically and digitally. Utilize productivity software such as Microsoft Office, Google Workspace, spreadsheets, and word processing tools to prepare reports, correspondence, and presentations. Perform data entry tasks with accuracy using computer literacy skills; update and maintain records in QuickBooks or similar bookkeeping software. Coordinate calendar management for executives or team members, scheduling meetings and appointments efficiently. Provide excellent customer service by supporting client communication via phone, email, or in person; assist with customer support inquiries promptly. Support office management activities including organizing files, proofreading documents for accuracy, and ensuring overall office organization. Experience Proven experience in an administrative or clerical role within an office environment. Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and quickbooks Experience handling multi-line phone systems and demonstrating excellent phone etiquette. Familiarity with QuickBooks or other bookkeeping software is a plus for handling basic financial tasks such as invoicing or record keeping. Prior experience Project management for construction company Demonstrated organizational skills with the ability to manage multiple priorities efficiently while maintaining attention to detail. Join us to be part of a vibrant team where your organizational talents will shine! We value proactive individuals who bring enthusiasm, technical proficiency, and a customer-focused mindset to every task. This is a paid position committed to fostering your professional growth while supporting our company's success!

Pay:

$25.00 - $35.00 per hour

Benefits:

Paid time off

Work Location:

In person