Find & Apply For Scheduler / Operations Coordinator Jobs in Columbus, Ohio

Programs & Operations Coordinator • 1.3 Columbus, OH $22 - $25 an hour - Full-time Apply with

Indeed Job Description Job Title:

Programs & Operations Coordinator Reports To:

Executive Director Hours:

Full Time (40 hours per week)

Location:

In-person, Columbus, Ohio About the Role The Program Coordinator plays a vital leadership role within the Ohio Hispanic Coalition (OHCO). This position manages and enhances programs that empower Latino and Hispanic communities through advocacy, education, training, and access to quality services. Programs include Niños en Acción (Children in Action) Afterschool Program and Summer Enrichment Camp, Soy Latina (I am Latina) Victim Services, Juventud en Acción (Youth in Action) Youth Leadership, Latino Career Development, and more. The Program Coordinator ensures that all programming is culturally relevant, linguistically accessible, and aligned with OHCO's vision of creating promoting the general awareness, including social, educational and economic advancement of Ohio's Latino population. Seeking candidates to oversee the Human & Civil Rights Department and related projects. Key Responsibilities Staff Supervision & Support Supervise assigned staff and provide ongoing direction, guidance, and support. Establish clear expectations, responsibilities, and performance standards. Monitor staff attendance, work assignments, deadlines, and overall performance. Conduct regular check-ins with staff and address operational or performance concerns in a timely manner. Support employee onboarding, training, and professional development. Assist the Executive Director with staff evaluations and personnel matters as needed. Promote a professional, respectful, and collaborative workplace environment. Staff Meetings & Internal Communication Plan, coordinate, and facilitate regular staff meetings. Develop meeting agendas in coordination with the Executive Director and management team. Document key decisions, assignments, deadlines, and follow-up items. Ensure that staff understand organizational priorities, policies, procedures, and upcoming activities. Follow up with staff regarding assigned responsibilities and deadlines. Promote effective communication among departments and program teams. Reports & Organizational Accountability Collect, organize, and monitor required reports from program coordinators and staff. Establish reporting deadlines and ensure reports are submitted on time. Review reports for completeness, accuracy, and consistency before submission to the appropriate leadership. Maintain an organized system for tracking reports, deadlines, and outstanding items. Assist the Executive Director and Program Officer with preparation of organizational reports, board reports, grant-related documentation, and other administrative materials. Identify missing information or reporting issues and follow up with responsible staff. Facilities & Property Management Oversee the day-to-day operation and maintenance of organizational facilities. Coordinate building maintenance, repairs, cleaning, landscaping, security, utilities, and other facility-related services. Maintain relationships with contractors, vendors, property managers, and service providers. Monitor facility conditions and identify maintenance or safety concerns. Coordinate service appointments, inspections, repairs, and preventive maintenance. Ensure facilities are properly prepared for staff, programs, meetings, events, and community activities. Maintain records related to facility maintenance, service agreements, inspections, and repairs. Work with the Executive Director on facility improvement, renovation, and capital projects. Administrative Operations Monitor day-to-day operational needs and ensure issues are addressed promptly. Develop and maintain administrative procedures that improve organizational efficiency. Coordinate office supplies, equipment, technology needs, and other operational resources. Maintain appropriate operational records and documentation. Identify opportunities to improve internal systems, communication, and workflow. Committee & Organizational Coordination Coordinate meetings and activities of assigned internal committees. Assist committee chairs with meeting preparation, agendas, documentation, and follow-up. Track committee assignments and deadlines. Ensure information and recommendations from committees are communicated to appropriate staff and leadership. Support organizational initiatives and special projects assigned by the Executive Director. Compliance & Risk Management Assist in ensuring staff follow organizational policies and procedures. Monitor operational compliance with applicable organizational requirements. Report significant facility, personnel, safety, or operational concerns to the Executive Director. Maintain appropriate documentation related to incidents, inspections, vendors, and facilities. Assist with preparation for audits, inspections, and organizational reviews as assigned. Other duties, as necessary or assigned.

Qualifications Required:

Bilingual fluency in English and Spanish (spoken and written). Knowledge and understanding of Latino/Hispanic culture and community needs. Minimum of 3 years of experience in management or program coordination. Valid Ohio driver's license and reliable transportation (local travel required). Ability to work occasional evenings and weekends, as necessary. Willingness to travel around the United States for work-related trainings.

Desired:

Bachelor's degree in Program Management or a related field. Experience supervising staff or volunteers. Experience with project and program development Experience in education, workforce development, health, or social services programs. Proficiency with Microsoft Office Suite, data entry systems, and virtual collaboration tools. Experience in fast-paced environments and works well under pressure. Ability to be well organized and multi-task several projects at a time effectively. Ability to provide effective and timely communication. Capacity to be a visionary and carry out mission-driven goals and projects.

Physical Requirements:

Must be able to remain stationary up to 90% of the time and occasionally lift materials weighing up to 30 lbs. Why Join OHCO? OHCO values our team members and offers a supportive, mission-driven environment that encourages growth, innovation, and work-life balance.

Benefits include:

Paid vacation after one year of employment Paid holidays Paid sick leave for short-term illness, with a doctor's note required as a medical excuse Unpaid medical leave for medical appointments or extended medical needs (e.g., surgery or injury recovery), with a doctor's note required as a medical excuse Mileage reimbursement for work-related travel Flexible schedule according to the needs of the programs Company-sponsored ongoing training and certification opportunities across the U.S. Paid mental health and professional development days Health insurance reimbursement of 35% after three-month probation 401(k) with employer match after three-month probation About the Ohio Hispanic Coalition The Ohio Hispanic Coalition (OHCO) is a nonprofit organization dedicated to improving the wellbeing and quality of life of Latinos through advocacy, education, training, and access to quality services. We are proud to serve as a voice and resource for Ohio's Latino community. OHCO is an equal opportunity employer . We celebrate diversity and are committed to creating an inclusive environment for all employees. Employment decisions are made without regard to race, color, religion, sex, gender identity, sexual orientation, age, national origin, disability, veteran status, or any other protected status.

Job Type:

Full-time Pay:

$22.00 - $25.00 per hour

Benefits:

401(k) Flexible schedule Health insurance Paid time off Professional development assistance

Experience:

Project management: 3 years (Preferred)

Supervising:

3 years (Preferred)

Language:

Spanish (Preferred) English (Preferred)

License/Certification:

Driver's License (Preferred) Willingness to travel: 50% (Preferred)

Work Location:

In person