Find & Apply For Warehouse / Distribution Supervisor Jobs in Lenexa, Kansas

Shipping, Receiving & Documentation Coordinator Pivot International Lenexa, KS Job Details Full-time $19 - $23 an hour 21 hours ago Benefits Health insurance Dental insurance Paid time off Vision insurance 401(k) matching Life insurance Qualifications Administrative experience High school diploma or GED Full Job Description Position Summary The Shipping, Receiving & Documentation Coordinator is responsible for managing shipping, receiving, inventory transactions, and documentation processes supporting manufacturing operations. This role focuses on inventory accuracy, invoice and purchase order reconciliation, shipping compliance, and coordination with internal departments, suppliers, and transportation providers. The position requires strong organizational skills, attention to detail, and the ability to manage documentation and resolve discrepancies while supporting daily shipping and receiving activities. --- Key Responsibilities Shipping, Receiving & Inventory Management

• Reconcile receiving documentation against purchase orders, packing slips, delivery receipts, and system records.
• Receive and process incoming materials, components, and products utilizing company systems.
• Maintain accurate inventory records through data entry and transaction processing in MAX, Excel, and other business systems.
• Notify appropriate departments of incoming materials and coordinate delivery to internal customers as needed.
• Assist with inventory investigations and cycle count activities.
• Coordinate and monitor outbound shipments to customers, suppliers, repair facilities, and other locations. Documentation & Transaction Management
• Match invoices against purchase orders, delivery receipts, work orders, and supporting documentation.
• Review shipping and receiving documentation for completeness and accuracy.
• Identify, investigate, and resolve discrepancies by coordinating with purchasing, accounting, production, suppliers, transportation providers, and other stakeholders.
• Maintain organized records and documentation files with a high degree of accuracy and attention to detail.
• Manage follow-up activities and ensure timely resolution of outstanding documentation and transaction issues.
• Prepare and maintain shipping records, inventory reports, receiving logs, and supporting documentation. Shipping Compliance & Transportation Coordination
• Prepare shipping documentation including: o Commercial Invoices o Packing Lists o Bills of Lading o Shipping Labels o Export Documentation o Carrier Shipping Documents
• Coordinate domestic and international transportation arrangements.
• Maintain compliance with applicable shipping regulations and documentation requirements.
• Support hazardous material shipping activities in accordance with IATA, IMDG, and

DOT/49 CFR

regulations.

• Coordinate with carriers, freight forwarders, customs brokers, suppliers, and internal stakeholders regarding shipment status and exceptions. Administrative Coordination
• Serve as a liaison between Operations, Purchasing, Accounting, Production, and external suppliers.
• Support invoice reconciliation and documentation requests from Accounting and Purchasing.
• Generate reports and maintain records to support operational and financial requirements.
• Assist with process improvement initiatives related to shipping, receiving, inventory control, and documentation management.
• Perform other duties as assigned. --- Qualifications Education
• High School Diploma or equivalent required.
• Associate degree in Business, Supply Chain, Logistics, Accounting, or a related field preferred. Experience
• Minimum 1 year of experience in shipping, receiving, inventory control, logistics coordination, billing, or similar administrative support functions.
• Experience reconciling invoices, purchase orders, receiving documentation, and inventory transactions preferred.
• Experience in manufacturing or distribution environments preferred. Knowledge, Skills & Abilities
• Strong documentation management and administrative coordination skills.
• Exceptional attention to detail and data accuracy.
• Ability to investigate and resolve discrepancies independently.
• Strong organizational and follow-through skills.
• Proficiency with Microsoft Outlook, Excel, and ERP/MRP systems.
• Knowledge of inventory control and transaction processing.
• Working knowledge of domestic and international shipping practices.
• Understanding of hazardous materials shipping regulations (IATA, IMDG, DOT/49 CFR) preferred.
• Effective verbal and written communication skills.
• Ability to prioritize multiple tasks while meeting deadlines.
• Self-starter with strong problem-solving abilities. --- Physical Requirements
• Regularly required to sit, stand, walk, kneel, bend, stoop, reach, and perform routine office and warehouse activities.
• Ability to lift and move materials weighing up to 50 pounds on an occasional basis.
• Ability to package and prepare products for domestic and international shipping when required.
• Specific vision abilities include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
• Work performed in both office and warehouse/shop environments.
• Exposure to moderate noise, dust, packaging materials, and warehouse activity.

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Position Details Status:

Full-Time Hours:

Monday through Friday, 40 hours per week

Pay Range:

$19.00 - $23.00 per hour, plus benefits

Supervisory Responsibilities:

None Balanced role where approximately 60% is documentation, reconciliation, coordination, and administrative support, and 40% is traditional shipping, receiving, inventory, and logistics activities.

Pay:

$19.00 - $23.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person