Find & Apply For Warehouse / Distribution Supervisor Jobs in Lee's Summit, Missouri

Fleet Readiness and Maintenance Coordinator William Herrick LLC Lees Summit, MO Job Details Part-time $26 - $28 an hour 2 hours ago Benefits Professional development assistance Qualifications Equipment service recordkeeping Communication with suppliers Microsoft Outlook Visual inspections for vehicle diagnostics Automotive preventive maintenance inspections Expense management Spreadsheets Filing Employee relationship building Visual inspection for vehicle damage Inspection reporting and documentation Performing regular vehicle safety checks Company vehicle operation Fleet compliance management Fleet management Maintenance activity documentation Invoice matching Driver's License Financial records review Maintenance task scheduling Maintenance schedule development Compliance documentation Mechanical inspection for vehicle damage Invoice reconciliation Vendor relationship management Document review Office record organization Full Job Description Position Overview William Herrick LLC is seeking a dependable and detail-oriented Fleet Readiness and Maintenance Coordinator to help keep our transportation fleet safe, reliable, and available for daily operations. This position is responsible for preventive-maintenance scheduling, repair coordination, vendor communication, vehicle-status tracking, invoice review, and accurate condition reporting. The coordinator will work closely with operations to plan service around transportation needs, minimize vehicle downtime, and verify that vans are ready before returning them to service. This is primarily a fleet coordination and oversight position. The selected candidate does not need to personally perform every repair but must understand vehicle systems well enough to communicate with repair facilities, review recommended work, evaluate estimates, inspect completed repairs, and recognize safety or readiness concerns. This is initially a part-time position with the potential to grow as the fleet and company expand. What You'll Do Preventive Maintenance and Fleet Records Maintain the preventive-maintenance calendar for all company vehicles. Track vehicle mileage, maintenance intervals, inspection dates, and upcoming service requirements. Maintain an accurate vehicle-status board showing which vans are available, scheduled for service, restricted, or out of service. Review mileage and maintenance records regularly to identify approaching service needs. Schedule routine maintenance early enough to avoid unnecessary service interruptions. Maintain complete service histories, repair orders, estimates, invoices, warranty records, and inspection documentation for each vehicle. Track recurring repairs, repeat failures, warranty work, recalls, downtime, and upcoming major maintenance. Maintain accurate maintenance-cost records by vehicle. Identify missing or incomplete maintenance documentation and follow up until it is received. Repair and Service Coordination Schedule preventive maintenance, inspections, diagnostics, and repairs with approved vendors. Obtain and compare estimates when appropriate. Clearly communicate reported symptoms, service requests, operating restrictions, and authorized work to repair facilities. Coordinate vehicle drop-off, pickup, towing, or other movement between the company and service vendors. Monitor repair progress and obtain updated completion estimates. Follow up when repairs are delayed or when vendor communication is incomplete. Review repair recommendations and escalate nonroutine or major work for approval. Confirm that vendors do not perform work beyond the approved scope without authorization. Review invoices against estimates, approved work, parts, labor, and warranty coverage. Identify unexpected charges, incomplete work, billing discrepancies, or repairs that should be covered by warranty. Coordinate follow-up service when a repair does not correct the original issue. Document vendor conversations, approvals, status updates, and completion information. Vendor Management Coordinate approved dealerships, repair shops, tire providers, towing companies, refrigeration-service providers, and other fleet vendors. Maintain current vendor contacts, service capabilities, hours, pricing information, and warranty procedures. Build professional working relationships with vendors while holding them accountable for communication, timelines, workmanship, and billing accuracy. Monitor vendor performance, including repair quality, turnaround time, communication, and repeat-service concerns. Escalate ongoing vendor-performance problems and recommend alternatives when necessary. Help identify additional qualified vendors when the company needs improved coverage, specialized service, or faster turnaround. Confirm that vendor files and required documentation remain current. Vehicle Readiness and Inspections Review driver and operations reports concerning warning lights, damage, unusual noises, tire concerns, refrigeration issues, or other vehicle problems. Inspect reported concerns or obtain enough information to determine the appropriate next step. Place a vehicle out of service when an unresolved condition may affect safety, compliance, cargo protection, or operating reliability. Verify that required maintenance and authorized repairs have been completed before returning a vehicle to available status. Confirm that warning lights, leaks, tire concerns, reported symptoms, and other repair-related conditions have been addressed. Verify that required safety, emergency, operational, and cargo-control equipment is present and serviceable. Confirm that refrigeration or temperature-control equipment is operating correctly when applicable. Communicate any temporary restrictions, monitoring requirements, or follow-up service needs to operations. Provide clear return-to-service confirmation to the Transportation Operations and Facilities Manager. Coordinate with operations to prevent a vehicle from being assigned before it is ready. Reporting and Fleet Planning Provide regular updates regarding vehicle availability, scheduled maintenance, repairs in progress, expected completion dates, and operating restrictions. Prepare monthly reporting on maintenance cost, vehicle condition, downtime, repair history, reliability, and upcoming major work. Track the number of days each vehicle is unavailable due to maintenance or repair. Identify vehicles with increasing repair costs, repeated failures, declining reliability, or extended downtime. Provide accurate cost and condition information to support decisions about whether to repair, replace, sell, or extend the planned service life of a vehicle. Escalate major repair needs, repeated failures, warranty disputes, lifecycle concerns, and significant vendor-performance problems. Help management plan maintenance spending and vehicle availability around operational demands. Working Relationships You will work closely with:

Transportation Operations and Facilities Manager:

Coordinate daily vehicle availability, maintenance schedules, repair status, operating restrictions, vehicle movement, and return-to-service confirmation.

Business Manager:

Provide maintenance-cost, condition, reliability, downtime, and repair-history information needed for budgeting and vehicle lifecycle decisions.

Drivers and Operations Personnel:

Receive vehicle-condition reports, obtain additional information about reported problems, and communicate vehicle restrictions or readiness.

Repair and Maintenance Vendors:

Provide clear work authorization and timing requirements while receiving estimates, repair updates, invoices, service records, and warranty support. Decision Authority Within established procedures, operating requirements, and written spending limits, this position may: Schedule routine preventive maintenance, inspections, and repairs. Coordinate vehicle movement to and from approved service providers. Approve routine service within established dollar limits. Request estimates, status updates, service records, and warranty support from approved vendors. Place a vehicle out of service when an unresolved condition creates a safety, compliance, cargo-protection, or readiness concern. Return a vehicle to available status after confirming that authorized work has been completed and readiness requirements have been met. Escalate major repairs, unexpected costs, repeated failures, warranty disputes, lifecycle concerns, and vendor-performance problems. Final authority for major repairs, vehicle replacement, vehicle disposal, nonroutine purchases, and exceptions to established spending limits remains with authorized company leadership. What Success Looks Like Success in this position will be measured by: Preventive maintenance being completed on time. Vehicle mileage and service records remaining accurate and current. The vehicle-status board accurately reflecting fleet availability. Operations receiving timely and reliable maintenance and repair updates. Vehicles spending fewer avoidable days out of service. Repairs being completed correctly the first time. Repeat repairs and warranty issues being identified and addressed promptly. Repair estimates, approvals, invoices, warranties, and service records being accurate and organized. Vehicles being inspected and properly confirmed ready before returning to service. Major repair and lifecycle concerns being reported before they cause unnecessary cost or operational disruption. Management receiving useful monthly cost, condition, downtime, and reliability reporting. The Ideal Candidate The ideal candidate will be organized, mechanically knowledgeable, persistent with vendors, and comfortable taking ownership of fleet issues from the initial report through final completion.

They will have:

A practical understanding of vehicle systems, maintenance needs, and common repair terminology. Strong organizational, documentation, and follow-up skills. Ability to manage multiple vehicles, vendors, deadlines, and repair statuses at the same time. Confidence communicating with repair shops, dealerships, tire providers, and service technicians. Ability to review estimates and invoices and ask informed questions about recommended work. Strong attention to detail when reviewing service records, warranties, mileage, parts, labor, and repair documentation. Sound judgment when determining whether a vehicle should remain available or be placed out of service. Ability to distinguish routine maintenance from a potentially serious safety or reliability concern. Willingness to follow up consistently when repairs are delayed, communication is incomplete, or work does not resolve the reported problem. Ability to communicate technical information clearly to employees and managers who may not have a repair background. A cost-conscious approach that balances vehicle safety, reliability, downtime, and repair expense. A proactive mindset and willingness to address maintenance needs before they become roadside failures or operational disruptions. Qualifications Required Experience in fleet coordination, automotive service, vehicle maintenance, repair-order administration, transportation operations, or a related field. Working knowledge of common vehicle systems, preventive-maintenance requirements, and repair terminology. Experience communicating with repair facilities, dealerships, technicians, or maintenance vendors. Ability to review estimates, repair orders, invoices, and service documentation for accuracy. Strong organizational, recordkeeping, and follow-up skills. Ability to manage multiple open repairs, appointments, deadlines, and vendor communications. Proficiency with Microsoft Excel, Outlook, and other common business software. Ability to inspect vehicles and recognize visible safety, condition, or readiness concerns. Valid driver's license and an acceptable driving record. Ability to operate company vehicles when coordinating service or vehicle movement. Ability to work part-time and in person at the company's Lee's Summit location. Ability to meet the company's background-screening requirements. Preferred Experience managing or coordinating maintenance for a commercial fleet. Experience with Ford Transit, Ford Transit Connect, cargo vans, or similar commercial vehicles. Experience working in transportation, delivery, logistics, rental vehicles, automotive service, or dealership operations. Familiarity with tire management, warranty claims, recalls, and preventive-maintenance scheduling. Experience tracking repair costs, downtime, repeat failures, and maintenance history by vehicle. Experience with refrigerated vehicles or transport refrigeration equipment. Familiarity with fleet-management, work-order, maintenance-tracking, or vehicle telematics systems. Experience coordinating towing, roadside assistance, body repairs, dealership repairs, and outside service vendors. Automotive, fleet, refrigeration, or related technical training or certification is helpful but not required. Schedule and Work Environment This is a part-time, in-person position based in Lee's Summit, Missouri, with an expected schedule of approximately 20-25 hours per week. Monday-Friday, 10:00 am-2:00 pm. The position includes office-based recordkeeping and vendor coordination as well as inspecting vehicles, moving vans, visiting repair facilities, and working around active fleet and service areas. Some schedule flexibility may be necessary to coordinate vehicle drop-offs, pickups, roadside issues, or time-sensitive repairs. Growth Opportunities As the fleet, internal staffing, or geographic complexity of the company grows, this position may have the opportunity to expand into a full-time Fleet Readiness Manager role. About William Herrick LLC William Herrick LLC is a Missouri-licensed transportation company serving cultivators, manufacturers, and dispensaries throughout the state. We focus on safe, compliant, and professional transportation supported by reliable vehicles, consistent procedures, dependable employees, and responsive office operations.

Pay:

$26.00 - $28.00 per hour Expected hours: 20.0 - 25.0 per week

Benefits:

Professional development assistance

Experience:

Fleet management or related field: 1 year (Required) Ability to

Commute:

Lees Summit, MO 64081 (Required)

Work Location:

In person