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Studio & Office Coordinator (Administrative & Client Support) Rock With U Entertainment Full-Time | Monday-Friday | On-Site The Role Rock With U Entertainment is looking for an exceptionally organized, proactive, and personable Studio & Office Coordinator to help keep our studio, office operations, company-wide administrative processes, and client experience running smoothly. Personality is a huge part of this position. We're looking for someone with a naturally engaging, energetic personality and contagious enthusiasm—someone who makes a great first impression and genuinely enjoys interacting with people. Just as important, you need to be extremely organized, dependable, resourceful, and excellent at follow-through. We're looking for someone who can connect with people while making sure things get done. This is more than a traditional receptionist position and is not a personal assistant role. You'll own recurring responsibilities while serving as a shared support resource across RWU. What You'll Do Studio & Office Operations Serve as a warm and welcoming first point of contact for the organization, both in person and over the phone Keep our office and studio organized, polished, stocked, and ready for daily use Coordinate general office needs, supplies, mail, deliveries, vendors, and service requests Prepare spaces for meetings, appointments, rehearsals, and other scheduled activities Assist with occasional errands, pickups, drop-offs, and other day-to-day studio needs Company-Wide Administrative Support Coordinate common administrative processes across the company Assist with employee and independent contractor onboarding, documentation, and information collection Distribute and track forms, paperwork, and other required information Follow up on outstanding administrative items and ensure things don't fall through the cracks Assist with scheduling, recordkeeping, purchasing, and general organization Support company leadership and departments with shared administrative needs and special projects Client Experience & Hospitality Help create a warm, polished, and memorable experience for clients and guests Prepare for client meetings, appointments, and visits Provide thoughtful hospitality during client and guest interactions Assist with client gifts, special occasions, and personalized relationship touches Help maintain the details that make our client experience feel personal Look for opportunities to make someone's experience with RWU even better Who We're Looking For A naturally engaging, energetic personality with contagious enthusiasm Extremely organized, detail-oriented, and dependable Proactive, resourceful, and excellent at following through Warm, polished, and confident interacting with people in person and over the phone Able to manage multiple responsibilities and priorities without losing track of details Comfortable with both client-facing work and behind-the-scenes administrative responsibilities Proficient with everyday office technology and comfortable learning new systems Someone who enjoys variety, takes initiative, and is happy to jump in when something needs to get done Experience in office administration, administrative support, hospitality, client experience, events, office coordination, or a similar environment is strongly preferred. About Rock With U Rock With U Entertainment is a South Florida-based entertainment and event production company creating high-energy experiences for private, corporate, and luxury clients. Our environment is fast-paced, creative, social, and collaborative. We're looking for someone who enjoys working with people, takes pride in their work, and wants to become an important part of our company's day-to-day operations. How to Apply Along with your resume, please include a brief response explaining why you believe you would be a great fit for this specific position. We're looking for someone who brings both the personality to immediately connect with people and the organization and follow-through to excel at the responsibilities of the job. Due to the volume of applications we receive, please do not call, email, visit our office, or contact Rock With U employees directly to follow up on your application or inquire about its status. We will contact candidates directly if selected for the next step.

Pay:

From $55,000.00 per year

Benefits:

401(k) Dental insurance Flexible schedule Health insurance Paid time off Vision insurance

Work Location:

In person