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The Donor Relations Coordinator supports the National Society of the Sons of the American Revolution (SAR) and the SAR Foundation by processing and documenting contributions, maintaining donor records, preparing acknowledgments, and coordinating donor recognition. This position works closely with the Staff Accountant and Fundraising Manager to ensure accurate records, timely donor service, and effective administrative support for fundraising activities. Donation processing, recognition and donor records

• Receive, date, log, and document mailed Foundation contributions; enter donations and supporting information into Donor Perfect.
• Maintain accurate donor contact information, giving histories, pledge balances, recognition preferences, and related records.
• Prepare weekly contribution reports and coordinate with the Staff Accountant to resolve discrepancies and support financial reconciliation.
• Maintain Foundation donor records, including Founder's Circle documentation and related administrative files.
• Prepare and distribute SAR and SAR Foundation acknowledgment letters and emails, including annual giving statements for donor tax records.
• Coordinate donor recognition for programs such as the 1776 Society and Liberty Tree, including medals, pins, certificates, and donor delivery preferences.
• Respond professionally to donor questions about giving totals, recognition, and pledge information.
• Prepare donor correspondence, recognition materials, and special mailings. Program reporting and events
• Prepare weekly reports for the George Washington Endowment Fund (GWEF) and Friends of the Library (FOL), including giving activity, pledge status, and contact information for designated program contacts.
• Coordinate donor recognition materials and brochures for Leadership Meetings, Annual Congress, and donor breakfast or luncheon activities.
• Maintain Foundation table materials, including brochures, flyers, and giving forms; support event preparation and distribution.
• Assist with mailing lists, mass mailings, donor packages, and donor-related reports. Coordination and controls
• Work collaboratively with the Staff Accountant to ensure accurate donor records, timely reporting of contributions, and adherence to established organizational policies and financial procedures.
• Coordinate with the Fundraising Manager on donor follow-up and stewardship while maintaining a separate direct reporting relationship to the Staff Accountant.
• Protect confidential donor and financial information; perform other related duties as assigned by the Staff Accountant. Qualifications
• High school diploma or equivalent required; postsecondary education preferred.
• Administrative, nonprofit, customer service, or donor relations experience preferred.
• Strong accuracy, organization, communication, and time-management skills.
• Proficiency with Microsoft Word, Excel, and Outlook; DonorPerfect or similar database experience preferred.

Additional Requirements and Benefits Limited travel and occasional evening or weekend work may be required. The employee must communicate professionally with SAR members, donors, staff, and volunteers and maintain confidentiality. Eligible employees may participate in SAR-sponsored health, dental, vision, life and disability coverage, paid leave, holidays, and retirement benefits, subject to applicable plan terms.

Pay:

$20.00 - $22.00 per hour Expected hours: 32.0 - 40.0 per week

Benefits:

401(k) matching Flexible spending account Health insurance Health savings account Life insurance Paid time off Vision insurance

Work Location:

In person