Find & Apply For Higher Education Administrator Jobs in Rancho Santa Fe, California

Position Summary:

The Admissions Assistant provides administrative support to the Admissions and Registrar offices and assists with the daily operations of admissions, attendance, student records, enrollment, assessments, family communication, and school events. The Admissions & Registrar Assistant demonstrates a personal commitment to Jesus Christ and supports the Christian mission, values, and educational philosophy of the school.

Position Duties and Responsibilities:

DAILY Attendance Check School Pass and record absences in FACTS (excused and unexcused) Check attendance in School Pass 8am, 11am, 2pm Check EE attendance entered by 9am Check that K-12 attendance has been taken in FACTS Contact teachers who have not completed attendance each period, run report 2-3 times per day Admissions & Family Support Conduct tours when Director of Admissions is out Respond to emails from prospective families Respond to emails from current families with questions Email "Thank you for Touring" to completed tours Record tour notes in Finalsite for Director of Admissions Assist staff with FACTS or School Pass questions Process family requests for withdrawal or program changes Return voicemails and manage phone calls Process applications EVENTS Hager

• School Photos Coordinate school picture dates with Hager Serve as liaison on picture days Set up picture dates Create and send picture schedules Send student lists to Hager Communicate with Hager throughout the year Coordinate senior pictures Coordinate kindergarten promotion pictures Communicate and coordinate make-up photos with parents Admissions Open House Assist Director of Admissions with Open Houses Pick up any needed supplies and arrange food and beverages Assist with clean-up Events Assist with Grandparents Day Assist with fundraisers and Gala Assist with retention events such as rising K, 5th, 9th parent meetings Assist Director of Admissions with year-end ceremonies Create Asana requests for printed materials for special occasions ONGOING Front Office Support Back up the front office when needed Assist with yard duty when needed Assist with carline when needed Student Files & Admissions Materials Order new cumulative (CUM) files Make copies of CUM files and send them out as needed Create new student files after enrollment is complete Prepare admissions folders for all tours Schedule Director of Admission's tour appointments in Finalsite Assessments Schedule assessments for incoming students Print assessment materials Set up MDTP assessments for grades 6-8 Conduct and grade assessments New Enrollment Import accepted students from Finalsite into FACTS Check FACTS for duplicate student records Help manage physician Health Forms (Form 7 & Kinder/1st school entry health form) Enter immunization records into FACTS Create or print Blue Cards Enter student and family information into School Pass Print New Student File Materials-Application, Enrollment Packet (EE), Licensing Forms (EE), IEP/504 (if applicable), Birth Certificate, Immunizations, Blue Card Re-Enrollment / Continuous Enrollment Coordinate and Facilitate EE Continuous Enrollment•program selections, re-enrollment fee, withdrawal policy Follow up with parents regarding immunization catch-up plans throughout the year Follow up on kindergarten and 1st-grade health forms Current Students File report cards in Cum files File standardized testing records Copy CUM files as needed Help collect immunization records for check point years•kindergarten and 7th grade Help send the county immunization report with the nurse Year-End Email incoming 1st Grade health school-entry form Request updated immunization cards for grade level check point years Print report cards Archive report cards in FACTS File report cards in CUM files Archive EE Progress Reports in FACTS Photo Restrictions Maintain the

DO NOT PHOTOGRAPH

list Run FACTS reports regularly to ensure all students on the list are identified Supervision Received Reports to the

Director of Admissions and Registrar Job Standards Requirements Education:

Bachelors degree preferred and/or related experience.

Experience:

A minimum of 1-2 years of experience in an educational, administrative or ministry support role

• preferably in a school setting or related field.

Knowledge of the role and function of a school's Registrar office within the California elementary and middle school system. Understanding of the art and science of the enrolment management process within a school environment.

Personal:

Organized, professional, dedicated and mature Christian of good character and reputation. Firm commitment to the mission of Horizon Prep, the Staff Handbook, and the ministry's Statement of Faith.

Note:

Duties and responsibilities may be added, deleted or changed at any time at the discretion of management, either orally or in writing.

TO APPLY

Send Mission Fit Assessment which can be found at http://www.horizonprep.org/about/employment/opportunities &

Resume Job Types:

Full-time, Contract Pay:

$22.00

• $26.

00 per hour Expected hours: 40.0 per week

Benefits:

Dental insurance Employee discount Flexible spending account Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person