Find & Apply For Teacher Assistant Jobs in Dillingham, Alaska

POSITION TITLE

PROGRAM

ASSISTANT DEPARTMENT

CHILD

DEVELOPMENT DEPARTMENT OBJECTIVE

Under supervision of Head Start's Program Logistics Manager, provide clerical and program support that is essential for consistent flow of Head Start operations such as incoming communications, use of facilities, documentation requirements, and keeping equipment operational.

QUALIFICATIONS

Candidates must demonstrate their ability to accomplish the Essential Job Results stated below.

Job knowledge / documentation required:

High School Diploma/GED and similar office experience. One year of experience is preferred, however candidates with entry level skills who demonstrate reliability, commitment to learning and ability to accomplish tasks are also encouraged to apply. Proficiency using computer database programs and word processing is important. Criminal Background Clearance Check Including Fingerprints; Head Start required health documentation, CPR/First Aide are required. Familiarity with Bristol Bay area, people, and culture. Head Start parents encouraged to apply.

JOB RESULTS

Achieves Program functions by Organizing and responding to requests for clerical/Program support such as mass copying, bulk mailing, and Data Entry. Assisting Managers to ensure meetings are well organized with adequate notice and optimal participation by setting up teleconferences as needed, reserving space, and communicating with participants. Putting together agendas and packets and ensuring adequate delivery time. Understanding payroll / paperwork routing system and assisting HS Management with timely processing of documents including batched timesheets, and payroll instruction forms. Assuring reception is always covered with a person available to provide a helpful, welcoming response, and prompt routing of all incoming communications. Oversee daily incoming and outgoing mail log and distribution of postal and interoffice mail. Producing a monthly newsletter by editing articles from Dept. staff, publishing, and handling bulk mailing. Providing assistance in a classroom, kitchen or bus when needed. Starting up equipment each morning and making sure it is fully functional with supplies readily available for use with minimal interruption. Ensure coffee area/common kitchen area is stocked accordingly and neat Following the building shut down procedure and making sure it is followed at the end of each workday of the Family Resource Center. This will include locking up entrances, custodianship of keys, turning off appliances, and closing doors necessary for fire prevention. Collecting all Supply Request forms, processing and routing in accordance with Accounting's established procedures. Keep inventory of office supplies and equipment and order as needed. Work with PLM to check in all orders received and enter into microix. Assist with Head Start Application intake processes. Keeping "Child-File" data that comes in from various points within the Department organized to allow quick access to accurate information. Entering data in the Child Plus system. May be required to assist at Policy Council Meetings to take minutes. Ensuring that all weekly meal counts/attendance information is uploaded to Child Plus Assist WCM and PLM with ongoing tracking of mandatory weekly/monthly paperwork uploaded to google drive by classroom staff. Keep Management Informed by Participation in weekly supervisory meetings as requested Producing a monthly activity report to the Program Logistics Manager. Providing a system for distributing information that will effectively reach HS Policy Council, staff, parents, or other involved parties. Occasional research or fact finding for staff, including telephone surveys of villages, gathering information from government or private sources and collating the data. Working with Logistics Manager to make sure compiled data and reports are timely and available. Meet requirements for travel in and out of region by Scheduling well planned trips if necessary to provide services, participate in training, and workshops. Monitors and improves program and service quality by Looking for ways to improve data or record keeping systems, communications, efficiency of equipment, and make recommendations to Program Logistics Manager for changes. Ensuring that information regarding Head Start is distributed to staff, parents, Policy Council, and the community on a regular and as needed basis. Having a familiarity with the Bristol Bay area, people, and cultures. Making parents feel welcome and part of the overall program. Protect program integrity and client privacy by Agreeing to BBNA's policy on confidentiality, keeping confidential information gained through employment secure, during and after this employment. Contributes to overall team effort by Welcoming new and different work requirements; exploring new opportunities to add value to the organization; helping others accomplish related job results as and where needed.

REPORTS TO

:

PROGRAM LOGISTICS MANAGER DUTY STATION

:

DILLINGHAM STARTING WAGE

: [$18.01/hr ($35,119.50/yr)

GRADE RANGE

7

EMPLOYMENT TYPE :

FULL-TIME FLSA STATUS

NON-EXEMPT