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Multi-Business Accountant & Administrative Manager Real Media Group Medford, MA Job Details Full-time $21 - $25 an hour 3 hours ago Benefits Mileage reimbursement Paid time off Qualifications Spanish Confidential information handling Filing English Business Administration Business Associate's degree

Full Job Description Multi-Business Accountant & Administrative Manager Location:

Medford, MA, with regular travel between business locations

Employment Type:

Full-Time Reports To:

Managing Partner /

Ownership Position Type:

In-Person / Multi-Location Position Summary We are seeking a highly organized, proactive, and detail-oriented Multi-Business Accountant & Administrative Manager to oversee the day-to-day accounting and financial administration for a growing portfolio of businesses across multiple industries. This is a hands-on position for someone who can take ownership of the financial organization of multiple companies, maintain accurate books and records, monitor cash flow, manage accounts payable and receivable, oversee payroll reporting, prepare monthly Profit & Loss statements, and work directly with ownership and external accountants. The ideal candidate is comfortable working across different businesses and industries, visiting locations when necessary, collecting and verifying financial information, identifying discrepancies, and creating systems that allow ownership to clearly understand the financial performance of each company. This role requires someone who does more than enter transactions. We are looking for someone who can organize, analyze, report, follow up, and create financial accountability across the entire organization. Companies & Business Categories Supported This position will support a growing portfolio of businesses across multiple industries, including: Restaurants & Hospitality Coffee Shops & Cafés Food Trucks & Catering Media & Broadcasting Marketing & Advertising Production & Creative Services Digital Media & Podcasting Events & Live Production Business Consulting & Professional Services Real Estate & Property-Related Ventures New Business Ventures & Startups The accountant will be responsible for maintaining clear and separate financial records, reporting, and accounting systems for each business and legal entity. Key ResponsibilitiesAccounting & Bookkeeping Maintain accurate and up-to-date financial records for multiple businesses and legal entities. Manage bookkeeping and accounting activity through QuickBooks or other accounting platforms. Ensure each company's transactions are recorded separately and categorized correctly. Properly categorize income, expenses, transfers, payroll, owner contributions, loans, and other transactions. Reconcile bank accounts, credit cards, merchant processing accounts, and other financial accounts monthly. Maintain accurate Accounts Payable and Accounts Receivable records. Track outstanding invoices, bills, vendor payments, reimbursements, and receivables. Identify discrepancies, duplicate charges, unusual expenses, or missing transactions and resolve them promptly. Maintain appropriate documentation and receipts for financial transactions. Financial Reporting & P&L Management Prepare accurate monthly Profit & Loss statements for each individual business . Prepare consolidated financial reports for ownership when requested. Track revenue, expenses, labor costs, operating costs, and profitability. Compare actual performance against budgets and previous periods. Assist ownership in understanding financial trends, concerns, and opportunities. Maintain weekly and monthly financial dashboards showing key financial information. Provide management with clear visibility into the financial health of each business. Prepare P&Ls by individual location, department, or project when applicable. Cash Flow & Financial Controls Monitor cash balances and upcoming financial obligations across all businesses. Maintain weekly cash-flow reports. Track upcoming rent, payroll, vendor payments, loan payments, taxes, and other major obligations. Assist ownership with cash-flow planning and allocation of funds between business priorities. Monitor business spending and flag unnecessary, unusual, or excessive expenses. Help establish financial procedures and internal controls to reduce errors and improve accountability. Ensure transfers between affiliated companies are properly recorded and documented. Accounts Payable & Vendor Management Organize and process vendor invoices and payments. Confirm invoices match agreed pricing, contracts, purchase orders, or services provided. Maintain vendor records, W-9s, contracts, payment information, and supporting documents. Communicate with vendors regarding invoices, balances, credits, discrepancies, and payment schedules. Maintain a clear weekly list of bills due and payments requiring approval. Track recurring subscriptions, service agreements, and vendor expenses. Accounts Receivable Create and track customer and client invoices. Monitor outstanding balances and follow up on overdue invoices. Maintain accurate records of deposits and customer payments. Provide ownership with regular reports regarding outstanding receivables. Track advertising, sponsorship, production, catering, consulting, event, and other client payments when applicable. Help improve collection processes and reduce overdue balances. Payroll & Labor Reporting Coordinate payroll processing across multiple businesses. Review employee hours prior to payroll submission. Monitor overtime, bonuses, commissions, reimbursements, PTO, and other compensation. Maintain payroll records and supporting documentation. Work with managers to resolve timekeeping discrepancies. Prepare labor-cost reports and identify unusual changes in payroll expenses. Coordinate with payroll providers and external accountants when necessary. Track labor costs by business and location when applicable. Taxes & Compliance Organize financial records required for monthly, quarterly, and annual tax filings. Coordinate with the company's CPA/accountant regarding income taxes, payroll taxes, sales taxes, 1099s, and other filings. Track filing deadlines and ensure documentation is delivered to the accountant on time. Maintain organized records for audits, tax filings, insurance, licenses, and compliance requirements. Assist with sales-tax reconciliation and reporting for applicable businesses. Maintain W-9 and 1099 contractor records. Help ensure each legal entity maintains proper financial separation and documentation. Multi-Business & Multi-Location Responsibilities Manage financial information across several businesses simultaneously. Travel between company locations as necessary to review records, collect documentation, meet with managers, and verify financial processes. Work directly with location managers to ensure receipts, invoices, deposits, payroll information, and financial documents are submitted correctly and on time. Help standardize accounting and administrative procedures across all businesses. Create systems, checklists, and reporting processes that improve financial accountability at each location. Support the opening and financial setup of new businesses and locations as the company grows. Help establish accounting systems, QuickBooks files, reporting structures, vendor records, and financial controls for new ventures. Administrative & Executive Support Maintain organized digital and physical financial filing systems. Prepare reports, spreadsheets, financial summaries, and supporting documentation for ownership. Assist with business registrations, insurance documents, licenses, contracts, and other administrative financial matters. Coordinate with banks, accountants, payroll companies, insurance providers, vendors, and other outside professionals. Assist ownership with budgeting, business expansion, special projects, and financial planning. Maintain confidentiality of all financial, employee, and company information. Weekly & Monthly Deliverables The person in this position will be expected to maintain a consistent financial reporting system across all businesses. Weekly Current cash position for each business Bills due and upcoming payments Accounts receivable outstanding Payroll and labor overview Major financial issues requiring attention Missing receipts, invoices, or documentation Upcoming tax, loan, rent, and vendor obligations Cash-flow concerns or unusual spending Monthly Completed bank and credit-card reconciliations Profit & Loss statement for each business Accounts Payable report Accounts Receivable report Payroll and labor-cost report Cash-flow overview Revenue and expense comparison against previous periods Budget vs. actual performance when applicable Summary of financial concerns, trends, opportunities, or irregularities QualificationsEducation Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred. Experience Minimum 2-3 years of bookkeeping, accounting, or financial administration experience. Experience managing finances for multiple businesses or locations strongly preferred. Restaurant, hospitality, retail, media, production, or multi-location business experience is a plus. Skills Strong understanding of bookkeeping and accounting principles. Strong experience with QuickBooks Online . Advanced proficiency with Microsoft Excel and/or Google Sheets. Experience preparing and reviewing Profit & Loss statements. Experience with bank and credit-card reconciliations. Knowledge of Accounts Payable, Accounts Receivable, payroll, and cash-flow management. Ability to analyze financial information and identify discrepancies. Strong organizational and documentation skills. Excellent attention to detail. Ability to manage multiple companies, accounts, deadlines, and priorities simultaneously. Strong written and verbal communication skills. Bilingual English and Spanish skills are highly desirable. Ability to work independently while collaborating with ownership, managers, and outside accountants. Ideal Candidate We are looking for someone who: Takes ownership instead of waiting to be told what to do. Notices financial problems before they become larger problems. Follows up consistently on missing receipts, invoices, payments, and documentation. Is comfortable holding managers accountable for financial procedures. Can create organization where processes may currently be inconsistent. Understands that every business must maintain its own accurate financial picture. Can move comfortably between offices, restaurants, and operating locations. Is trustworthy and understands the confidential nature of financial information. Can clearly explain financial information to ownership. Enjoys building systems and improving processes. Has a proactive, problem-solving mindset. Wants to grow alongside a growing group of companies. Additional Requirements Reliable transportation and ability to travel between business locations. Ability to work primarily in person. Ability to maintain strict confidentiality regarding company and employee financial information. Flexibility to support multiple businesses and changing priorities. Strong follow-through and ability to meet recurring weekly and monthly deadlines. Comfortable working in a fast-paced entrepreneurial environment where new businesses and projects may be added over time. Compensation & Benefits Competitive salary based on experience. Paid time off and flexible vacation policy. Mileage reimbursement for approved travel between business locations. Opportunities for professional growth. Exposure to multiple industries and business models. Opportunity to grow into a Senior Accountant, Accounting Manager, Finance Manager, or Controller-level role as the organization expands.

Job Type:

Full-time Pay:

$21.00 - $25.00 per hour

Language:

English (Required) Ability to

Commute:

Medford, MA 02155 (Required)

Work Location:

In person