Find & Apply For Accountant Jobs in Elizabeth City, North Carolina

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Critical Fill Position:

This position has been designated as a critical staffing need due to its essential role in supporting the College's operations, regulatory compliance, instructional delivery, and/or student services. Recruitment efforts may be expedited to minimize operational disruptions. Position may be filled prior to closing date.•Salary is commensurate with education and experience. Position Summary -

FLSA:

Technical/Paraprofessional, Non-Exempt The Administrative and Accounting Technician provides technical accounting and administrative support for the Business and Administrative Services Division , with primary responsibility for accounts payable operations and financial transaction processing. The position performs a variety of accounting functions, including processing invoices and payments, preparing deposits, maintaining financial records, completing reconciliations, supporting audits, and ensuring compliance with College policies and applicable accounting procedures. The position also provides accounting and administrative support for the College Foundation by processing financial transactions, maintaining Foundation financial records, assisting with fund reconciliations, coordinating deposits, and supporting scholarships. The Administrative and Accounting Technician serves as a resource to College departments, vendors, and Foundation stakeholders by promoting accurate, timely, and efficient financial operations. The Administrative and Accounting Technician reports to the Lead Accounts Payable Coordinator. Essential Duties and Responsibilities- Percentages are approximate and represent the typical allocation of duties. Actual time devoted to each area may vary based on operational needs. Accounting and Financial Operations (70%) Audit, review, and process invoices, purchase orders, check requests, payment requests, and supporting documentation for accuracy, completeness, funding, and required approvals. Process accounts payable transactions, vendor payments, deposits, tax withholding, sales tax, and other financial transactions in accordance with College policies and accounting procedures. Maintain vendor records, including W-9 documentation and other required tax information. Prepare daily deposits and maintain supporting documentation for College and Foundation financial transactions. Complete account reconciliations, research accounting discrepancies, and assist with resolving payment and financial issues. Prepare financial reports, maintain accounting records, and organize documentation to support internal and external audits. Assist departments with purchasing, payment processing, accounts payable procedures, and financial documentation requirements. Foundation Financial Support (10%) Process Foundation check requests, invoices, deposits, and other financial transactions using Foundation accounting systems. Maintain Foundation financial records and supporting documentation, including gift entry, financial reports, and audit files. Assist with scholarship fund administration by maintaining scholarship financial records, updating scholarship management systems, and supporting student award processing. Complete monthly reconciliation of assigned Foundation accounts and credit card transactions. Administrative Support (10%) Prepare correspondence, reports, and other business documents. Provide administrative support to the Foundation with mailings and donor acknowledgements. Receive, sort, and distribute mail and packages. Serve as backup courier for bank deposits, mail delivery, and other official College business. Records Management and Customer Service (10%) Maintain accurate financial and administrative records utilizing College financial systems and document management software. Respond to inquiries from faculty, staff, vendors, donors, and community partners regarding financial and administrative processes. Maintain confidentiality of financial, employee, student, donor, and Foundation information. Establish and maintain effective working relationships while providing responsive customer service. Other Duties Perform other duties as assigned in support of the Business and Administrative Services Division and College Foundation operations. Required Associate degree in Accounting, Business Administration, Finance, or a related field from a regionally accredited institution. One (1) year of progressively responsible accounting, bookkeeping, or administrative support experience. Equivalent combinations of education and directly related experience may be considered. Preferred Two (2) or more years of accounting or accounts payable experience. Experience with Colleague (Ellucian), Financial Edge, or similar enterprise financial systems. Experience working in higher education, governmental, nonprofit, or Foundation accounting. Knowledge of Basic accounting principles, accounts payable practices, and financial recordkeeping. Financial reconciliations and audit documentation. Google Workspace, Microsoft Office Suite and computerized financial systems. Office administration and customer service practices. Ability to Analyze financial documents for accuracy and completeness. Perform mathematical calculations accurately. Maintain organized records and manage multiple priorities. Communicate effectively both orally and in writing. Maintain confidentiality and exercise sound judgment. Work independently while establishing effective working relationships. Working Conditions Work is performed primarily in a standard office environment. Frequent use of computers and standard office equipment. Occasional lifting of office materials up to 25 pounds. Occasional travel between campus locations, financial institutions, or the post office.