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Accounting & Administrative Coordinator

• 4.6 Nashua, NH 03060 $55,000 - $65,000 a year - Full-time Apply with Indeed Nashua Country Club | Nashua, NH About the Position Nashua Country Club is seeking a dependable, organized, and detail-oriented individual to join our administrative team as an Accounting & Administrative Coordinator . This is a full-time, hands-on position offering a variety of responsibilities in accounting support, human resources, membership administration, and general office operations. The successful candidate will play an important role in supporting the daily business operations of the Club and serving as a resource for members, employees, vendors, and management. We are looking for someone who is proactive, takes pride in their work, is comfortable managing multiple priorities, and enjoys working in a team-oriented environment. The ideal candidate will be able to work independently, exercise good judgment, take ownership of their responsibilities, and maintain a high level of accuracy and professionalism. Primary Responsibilities Accounting & Financial Administration Process accounts payable, including invoice entry, expense coding, payment preparation, and vendor communications. Assist with accounts receivable, including member billing, payment processing, account maintenance, and follow-up on outstanding balances. Assist with monthly member billing and recurring charges. Maintain accurate accounting records and supporting documentation. Assist with bank deposits, check processing, and routine account reconciliations. Respond to member and vendor inquiries regarding billing and payments. Provide general accounting and bookkeeping support as needed. Human Resources & Payroll Administration Assist with weekly payroll processing and related administrative responsibilities. Maintain employee records and personnel files. Coordinate new-hire paperwork, onboarding, and employee documentation. Assist with employee benefits administration, including enrollments, changes, and employee inquiries. Maintain required HR records and assist with employment-related reporting and compliance requirements. Serve as a point of contact for routine employee payroll and benefits questions. Membership Administration & Communications Maintain accurate membership records and update member information. Assist with new member applications, membership changes, resignations, and related documentation. Prepare and distribute member correspondence, notices, and general Club communications. Assist with member billing inquiries and account questions. Maintain membership files and records. Provide administrative support for membership activities and Club events. General Office & Administrative Support Handle incoming telephone calls, emails, correspondence, and general inquiries. Provide administrative support to the General Manager and other department managers. Prepare letters, spreadsheets, reports, and other business documents. Maintain organized electronic and paper filing systems. Assist with scheduling, recordkeeping, and various administrative projects. Help ensure the smooth and efficient operation of the Club office. Perform other administrative duties as needed to support the overall operation of the Club. Qualifications & Skills Previous experience in office administration, bookkeeping, accounting support, or a related field preferred. Basic understanding of accounts payable and accounts receivable. Proficiency in Microsoft Office, particularly Excel and Outlook. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Ability to manage multiple responsibilities, prioritize tasks, and meet deadlines. Ability to work independently while also being a team player. Professional demeanor with strong member service and interpersonal skills. Ability to handle confidential financial, employee, and membership information with discretion. Ability to learn and effectively use Club management, accounting, payroll, and other business software. Demonstrated initiative and the ability to identify issues, follow through on responsibilities, and bring matters to resolution. Experience with payroll processing, human resources administration, and accounting software is a plus. Education & Experience Associate's degree in Accounting, Business Administration, or a related field preferred. Equivalent education and relevant professional experience may be considered. What We Are Looking For We are looking for someone who is reliable, conscientious, and willing to take ownership of their responsibilities. This position requires flexibility, initiative, and the ability to adapt to the changing needs of a busy private club environment. The successful candidate will be an important part of the Club's administrative team and will have the opportunity to work with a variety of departments and develop a broad understanding of the Club's operations. We also believe that every interaction with a member, employee, vendor, or guest is an opportunity to provide exceptional service and positively represent Nashua Country Club. Position Details Full-time, on-site position Nashua Country Club, Nashua, New Hampshire Competitive compensation based on experience Benefits package available Interested candidates are encouraged to submit a resume for consideration. Nashua Country Club is an equal opportunity employer.

Pay:

$55,000.00 - $65,000.00 per year

Work Location:

In person