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Senior Accounting Clerk Department:

Accounting Reports To:

Accounting Manager FLSA Status:

Non-Exempt Location:

Athens, Tennessee Position Summary The Senior Accounting Clerk provides experienced accounting support across both accounts receivable and accounts payable functions. This position is responsible for customer invoicing, collections, payment processing, vendor-related transactions, account maintenance, month-end activities, and other daily accounting functions across IronCraft and affiliated companies. The Senior Accounting Clerk serves as a knowledgeable and dependable resource within the Accounting team, providing backup coverage for key accounting processes and assisting with resolving more complex transaction or account issues. This is a senior individual contributor position and does not have supervisory responsibilities. Essential Duties and Responsibilities Accounts Receivable Prepare and process customer invoices accurately and timely. Manage collection activities on outstanding customer accounts, including customer follow-up and resolution of payment issues. Apply and enter customer payments, including check and electronic payments, as needed. Prepare and distribute customer statements and invoices. Process warranty credits and other customer account adjustments. Assist with customer credit account maintenance, including dealer applications and credit hold releases as authorized. Research and resolve customer account discrepancies, unapplied payments, credits, and other receivable issues. Support deposit processing and bank deposits when backup coverage is needed. Maintain accurate customer account documentation and records. Accounts Payable Provide accounts payable support for IronCraft and affiliated companies as assigned. Review, enter, and process vendor invoices and related transactions. Assist with payment processing and resolution of vendor account discrepancies. Support corporate purchasing and expense management platforms, including Ramp. Research freight, shipping, and vendor billing discrepancies and work with internal departments and outside providers to resolve issues. Provide backup support for other accounts payable functions as needed. Month-End & Accounting Support Prepare assigned month-end reports, reconciliations, and supporting documentation. Process month-end transactions, including PayPal and other electronic payment activity, as assigned. Assist the Accounting Manager with daily and month-end reporting. Provide reporting coverage during Accounting team absences. Assist with researching account discrepancies and correcting transaction issues. Maintain organized and accurate supporting documentation in accordance with company procedures. Operational & Administrative Support Prepare and distribute recurring reports and information, including new dealer activity and shipping/freight information. Support dealer onboarding by processing and maintaining dealer applications and related documentation. Serve as a primary backup for incoming company telephone calls as needed. Provide cross-functional backup for Accounting team members during absences or periods of high workload. Work with Accounting, Sales, Customer Service, Operations, and other departments to resolve transaction and account-related issues. Identify opportunities to improve accounting processes, system utilization, workflow efficiency, and accuracy. Assist with special projects and other accounting responsibilities as assigned. Qualifications Education and Experience High school diploma or equivalent required. Associate degree in Accounting, Finance, Business Administration, or a related field preferred. Minimum of 3-5 years of progressive accounting, accounts receivable, accounts payable, or similar financial transaction experience preferred. Experience performing both accounts receivable and accounts payable functions strongly preferred. Manufacturing, distribution, or similar business environment experience preferred. Knowledge, Skills, and Abilities Strong working knowledge of accounts receivable and accounts payable processes. Understanding of basic accounting principles and month-end accounting activities. Strong attention to detail and commitment to accuracy. Ability to research discrepancies, identify root causes, and resolve transactional issues. Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines. Ability to handle confidential financial and business information appropriately. Strong written and verbal communication skills. Ability to communicate professionally with customers, vendors, and employees at all levels of the organization. Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications. Experience with ERP/accounting systems and electronic expense or payment platforms preferred. Ability to work independently while contributing effectively as part of the Accounting team. Demonstrated initiative in identifying and implementing process improvements. Key Competencies Accuracy & Attention to Detail Accountability & Ownership Financial and Business Acumen Problem Solving Organization & Prioritization Customer Service Communication & Teamwork Process Improvement Dependability Integrity & Confidentiality Physical Requirements The physical demands described are representative of those required to successfully perform the essential functions of this position. The employee is regularly required to sit, use a computer and telephone, communicate verbally and in writing, and occasionally lift or move office materials weighing up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work Environment This position primarily operates in a professional office environment and routinely uses standard office equipment, including computers, telephones, printers, and related equipment. Disclaimer This job description is intended to describe the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Duties and responsibilities may be modified or assigned based on business needs.