Find & Apply For Accounting Supervisor Jobs in Tallahassee, Florida

Job Summary We are seeking a dependable, organized, and detail-oriented Administrative & Accounting Assistant to support the daily operations of our accounting firm. This position combines general office management, administrative responsibilities, client service, and light bookkeeping duties. The ideal candidate will be proactive, professional, and comfortable managing multiple tasks in a fast-paced office environment. Strong organizational skills, attention to detail, and proficiency in QuickBooks and Microsoft Office are essential. Key Responsibilities Administrative Support Oversee day-to-day office operations to ensure an organized and efficient work environment. Answer incoming phone calls, respond to general inquiries, and direct calls to appropriate staff members. Coordinate staff calendars, schedule client meetings, and assist with meeting arrangements. Maintain office supplies, equipment, files, and general office organization. Assist staff with preparing, formatting, scanning, filing, and organizing documents. Manage incoming and outgoing mail, correspondence, and deliveries. Perform general clerical duties, data entry, and administrative tasks as needed. Run occasional local errands, including bank deposits, post office visits, and purchasing office supplies. Provide general administrative support to partners and staff. Bookkeeping & Accounting Support Perform routine monthly bookkeeping services for assigned clients using QuickBooks Online and QuickBooks Desktop. Enter and categorize financial transactions, reconcile bank and credit card accounts, and maintain accurate financial records. Assist with accounts payable, accounts receivable, and invoice processing. Assist with payroll processing, payroll tax deposits, and related reporting. Prepare and submit routine sales tax returns and deposits. Maintain organized client accounting records and supporting documentation. Assist accounting staff with gathering financial information and preparing reports. Communicate with clients regarding missing information, bookkeeping questions, and routine accounting matters. Provide additional bookkeeping and accounting support as assigned. Client Service & Communication Serve as a friendly and professional first point of contact for clients and visitors. Respond to routine client inquiries by phone and email. Assist clients with document requests, scheduling, and general administrative questions. Coordinate with accounting staff to ensure client requests are addressed promptly. Maintain confidentiality of sensitive client financial and personal information. Help maintain positive client relationships through timely communication and dependable service.

Qualifications & Skills Required:

Proficiency in Microsoft Office, particularly Outlook, Excel, and Word. Experience with QuickBooks Online and/or QuickBooks Desktop. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Ability to prioritize tasks, manage deadlines, and work independently. Professional and friendly customer service skills. Basic understanding of bookkeeping and accounting principles. Ability to handle confidential information with discretion. Willingness to assist with a variety of office responsibilities.

Preferred:

Previous experience in an accounting firm or professional office environment. Experience with monthly bookkeeping, bank reconciliations, payroll, and sales tax reporting. Familiarity with Microsoft Teams, SharePoint, and other cloud-based office applications. Experience managing multiple clients or projects simultaneously. Ideal Candidate We are looking for someone who takes initiative, enjoys staying organized, and is willing to assist wherever needed. The ideal candidate is dependable, adaptable, and comfortable balancing administrative responsibilities with routine bookkeeping tasks. This position is well-suited for someone who enjoys working with people, has strong computer skills, and takes pride in helping an office run smoothly. Position Expectations Maintain a professional, welcoming, and organized office environment. Complete assigned tasks accurately and within established deadlines. Communicate effectively with clients, partners, and staff. Demonstrate initiative and a willingness to learn new systems and procedures. Provide reliable administrative and bookkeeping support to the firm.

Pay:

$22.00 - $25.00 per hour

Benefits:

Professional development assistance

Work Location:

In person