Find & Apply For Accounting Supervisor Jobs in Clarkston, Michigan

About DZI DZI Construction Services, Inc. is a family-owned commercial general contractor based in Clarkston, Michigan. We build retail, restaurant, and other commercial projects across multiple states. Our team values accountability, clear communication, quality work, and lasting relationships—with our clients, subcontractors, and each other. About the Role We are seeking an organized, dependable Construction Administrative Assistant to support our Administrative Coordinator, accounting team, estimators, and Project Managers. This position helps keep our office and projects running smoothly by maintaining accurate records, coordinating paperwork, and following up on outstanding items. The right person notices details, takes ownership of assigned tasks, and communicates early when something needs attention. You should be comfortable managing several priorities, speaking professionally with subcontractors and vendors, and learning new software as we improve our processes. Qualifications Administrative experience; construction office or project support experience preferred. Strong organization, attention to detail, and consistent follow-through. Professional written and verbal communication skills. Ability to prioritize deadlines and manage tasks across multiple projects. Proficiency with Microsoft Outlook, Word, and Excel. Comfort learning construction software such as Procore, BuildingConnected, and Timeero, as well as comfort or adaptability to use Ai. Ability to handle employee, financial, and company information confidentially. Key Responsibilities Office and Administrative Support Answer and direct incoming phone calls professionally. Open, distribute, and prepare outgoing mail. Order office supplies as needed. Maintain PTO records, enter requests, and route requests for management approval. Monitor Timeero and send clock-in reminders. Accounting Support Prepare lien waivers using approved templates and verified payment information; distribute and track returned documents. Mail checks with the applicable waiver documentation. Upload sworn statements with supporting waivers. Assist with maintaining the waiver-collection schedule. Project Administrative Support Maintain a current list of outstanding administrative items, deadlines, and follow-ups; promptly notify the appropriate team member of delays Submit and file Notices of Commencement (NOCs). Log Notices of Furnishing (NOFs). Maintain subcontractor records, including signed contracts, key dates, certificates of insurance, and W-9s; follow up on missing or expired documents. Check insurance documents against company requirements and route missing items or exceptions for review. Assist in coordinating project rentals, including dumpsters, portable restrooms, office trailers, and rental equipment. Collect and organize project closeout documents, including warranties, as-builts, certifications, testing reports, and other required documents. Use BuildingConnected to source subcontractors and send bid invitations. Follow up with subcontractors on bid invitations, record bidding status, and route scope questions to the estimator. Print plans for estimators and Project Managers as needed. Organize subcontractor quotes by project and trade, track revisions, and maintain current files for estimators.

Pay:

$18.00 - $25.00 per hour Expected hours: 20.0 - 30.0 per week Application Question(s): Do you have experience with Procore construction software? Are you currently using Ai in your work? Do you have construction billing/waiver experience?

Education:

High school or equivalent (Preferred)

Experience:

Construction administrative: 1 year (Preferred)

Work Location:

In person