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Town of Owasco

JOB POSTING TITLE

Bookkeeper to Town Supervisor

JOB DESCRIPTION

This position involves technical and responsible work in maintaining the financial records of the Town. Work is performed under the general supervision of the Town Supervisor, allowing considerable independent judgment. The Municipal Bookkeeper supports fiscal operations, prepares financial reports, assists with audits, and ensures compliance with municipal accounting standards. General Responsibilities The Municipal Bookkeeper assists the Town Supervisor in maintaining accurate financial records and performing a variety of fiscal and administrative tasks. Responsibilities include, but are not limited to:

• Maintaining a complete set of general books in accordance with municipal accounting systems.
• Classifying receipts and disbursements, posting transactions, preparing trial balances, and completing annual closings.
• Preparing financial statements, fiscal reports, and supporting documentation for audits.
• Preparing bank deposits, reconciling accounts, and ensuring financial accuracy.
• Assisting with payroll-related bookkeeping functions, including payroll tax reports and insurance records (no payroll processing required unless specified by the town)
• Maintaining personnel and civil service records as assigned.
• Supporting budget preparation, warrant analyses, and financial planning
• Assisting in maintaining bond and interest-bearing accounts.
• Meeting with Town Board members to discuss financial reports when required.
• Performing additional related duties as assigned by the Town Supervisor. Required Knowledge, Skills, and Abilities
• Good knowledge of accounting theory, principles, systems, and techniques, particularly municipal accounting.
• Ability to maintain comprehensive bookkeeping records and prepare accurate financial statements.
• Strong organizational skills, attention to detail, and confidentiality.
• Ability to carry out complex oral and written instructions.
• Proficiency in Microsoft Word, Excel, and general office software.
• Knowledge and experience with municipal accounting software, preferably Williamson Law Book.
• Ability to work cooperatively with Town officials, employees, auditors, vendors, and the public.
• Ability to work independently and meet deadlines.
• Familiarity with New York State local government accounting requirements, retirement reporting, annual financial report preparation, and audit support.

Confidentiality and Data Security The Municipal Bookkeeper will have access to confidential financial records, personnel files, taxpayer information, and proprietary Town data.

The employee must:

I.Maintain strict confidentiality of all non-public information in accordance with New York Public Officers Law § 87 (Freedom of Information Law) and Personnel Records Access Law. II.Comply with applicable data security protocols, including password protection, secure document storage, and encryption of electronic records containing personally identifiable information (PII) or financial account data. III.Refrain from unauthorized disclosure of Town financial information, personnel matters, or taxpayer data to any third party, except as required by law or authorized by the Town Supervisor or Town Board. IV. Report any suspected data breach, unauthorized access, or security incident to the Town Supervisor immediately. V.Return all Town records, files, and electronic devices upon separation from employment. Violation of confidentiality obligations may result in disciplinary action up to and including termination, and may subject the employee to civil or criminal liability under New York law.

Additional notes:

• Municipal or fund-based accounting experience preferred.
• Experience in public-sector bookkeeping or fiscal administration is desirable.

MINIMUM QUALIFICATIONS

Candidates must meet one of the following standards:

• Graduation from high school or equivalent, preferably with coursework in bookkeeping, municipal or government accounting, and four (4) years of bookkeeping experience, including two (2) years maintaining and reconciling accounting records; or
• Six (6) years of bookkeeping experience, including two (2) years maintaining and reconciling accounting records; or
• An equivalent combination of training and experience.

ADDITIONAL INFORMATION

Part-time, 20-28 weekly

COMPENSATION

$36/hour

APPLICATION DEADLINE

11/04/2026 4:30PM

HOW TO APPLY

Applications must be submitted to Cayuga County Civil Service. To view the job posting and application instructions, please visit: https://mycivilservice.cayugacounty.us/jobopps Equal Employment Opportunity Statement The Town of Owasco is an equal opportunity employer committed to providing employment opportunities without regard to race, color, religion, sex (including pregnancy, childbirth, and related medical conditions), national origin, age (40 and over), disability, genetic information, sexual orientation, gender identity or expression, marital status, familial status, military or veteran status, domestic violence victim status, or any other characteristic protected by federal, state, or local law. The Town complies with the Americans with Disabilities Act and will provide reasonable accommodations to qualified individuals with disabilities who can perform the essential functions of the position with or without accommodation.