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Accounting Administrative Assistant Hylio, Inc.

• 3.8 Richmond, TX Job Details Full-time $20
• $25 an hour 1 day ago Benefits Paid holidays Disability insurance Dental insurance Paid time off Vision insurance Life insurance Qualifications Computer operation Accounts receivable Customer communication Accounts payable Attention to detail Financial data management QuickBooks Closing the books Typing Deposits Full Job Description Job description About Us Hylio designs, fabricates, and offers UAS (unmanned aerial systems i.

e. "drones") for the agricultural industry. Our mission is to make farming easier and more successful for our customers. ‍ We are a fast-growing technology startup in Richmond, TX focused on developing cutting edge precision agriculture solutions. We're seeking team members that are self-motivated, eager to grow with our company, and excited to service our customers. Overview We are looking for a friendly, organized A/P A/R Admin to manage our day-to-day bookkeeping, with a focus on our dealer accounts. You'll handle dealer credits and advance payments in-house, process vendor invoices, and keep balances accurate and up to date. The role requires strong attention to detail and clear, professional communication with our dealers, vendors and internal team. The position is full-time at our Richmond, TX location. Responsibilities Dealer accounts

• Track dealer advance payments and deposits, and apply them correctly to orders and invoices. Prepare and issue dealer credit memos for returns, warranty claims, pricing adjustments, promotions and rebates
• Reconcile dealer account balances and send statements regularly
• Work with Admin team so dealer credits and prepayments match order and shipment records
• Flag past-due balances and unapplied credits or deposits Accounts payable
• Process vendor invoices from start to finish: receive them, code them to the GL, match them to POs and receipts, and enter them on time
• Prepare weekly payment batches (ACH, wire, check) and make sure payments are approved before they go out
• Track vendor prepayments and deposits until the goods or services are received
• Keep vendor records accurate, including W-9s and banking details
• Reconcile vendor statements and resolve discrepancies Month-end and reporting
• Support month-end close with accruals, AR/AP aging reports, and reconciliations of customer deposits and prepaid balances
• Help with annual 1099 preparation
• Introduce new ways to automate dealer and AP processes as network grows Skills
• 2+ years of experience in AP, AR, or accounting support
• Hands-on experience applying customer deposits or prepayments and issuing credit memos
• Experience with Quickbooks Online and strong Excel/Google Sheets skills
• A solid grasp of how deposits, credits and invoices flow through the books
• Strong organizational skills with attention to detail; capable of managing multiple tasks simultaneously.
• Professional, friendly communication with external partners
• Comfort in a fast-moving startup where processes are still being built
• Must be fully computer literate
• Must be able to type 60 wpm Additional
• Competitive PTO plan & paid holidays (accrual begins after 90 days)
• Competitive Raise / Bonus structure
• Employer sponsored healthcare
• Comprehensive Health, Vision, & Dental
• Life insurance included at $0 premium
• Accidental Death & Disability insurance
• Eligible after 90 days
• Full time employment
• 8am-5pm Monday to Friday, consistent working hours
• One work location
• Richmond

TX 77469

Pay:

$20.00

• $25.

00 per hour Expected hours: 40.0 per week

Work Location:

In person