Find & Apply For Accounts Payable / Receivable Manager Jobs in Concord, California

Accounts Receivable Supervisor — Billing, Collections & Lien Compliance A well-established commercial construction company is hiring an Accounts Receivable Supervisor to lead its billing, accounts receivable, and lien compliance functions across all regions. This is a confidential search; the company will be identified during the interview process. You will supervise a small billing and AR administrative team, personally own collections and the company's lien rights, and be accountable for turning completed work into billed revenue and billed revenue into cash.

Just as important:

you'll be expected to change how the department works. Much of what the team does today lives in individual desks and manual handoffs. We want someone who will standardize and document those processes, cut out duplicate handling, and put AI and automation to work so the team spends its time on exceptions, customers, and collections instead of repetitive data entry. What you'll own Collections and accounts receivable

• Collection of outstanding receivables — daily collection calls, documented follow-up, and past-due balances driven to resolution
• Resolving billing disputes, short pays, and retention holds with customers, general contractors, and project managers
• An accurate aging and weekly aging reporting; monthly review of aged balances, escalation of collection risk, and recommendations for further action, bond or lien claim, or reserve
• Oversight of daily cash receipts posting and bank reconciliation, with deposits and recaps completed daily and timely cash and AR updates to management Lien rights, preliminary notices, and releases
• The company's lien rights — preliminary notices issued accurately and within statutory deadlines on every job, in every state the company works
• Preparation and tracking of conditional, unconditional, progress, and final releases so funding is never delayed
• Administration of the company's lien and notice platforms (Levelset and related systems), including tracking charts and completeness audits
• Current knowledge of lien, notice, and bonding requirements by state, plus monthly contract-required compliance documentation and pay application affidavits Billing oversight
• The monthly billing cycle across all regions and divisions: job setup, schedules of values, change order entry, and monthly billing close
• Billings that agree to contract terms, approved change orders, retention provisions, and each customer's requirements for detail and documentation, with submissions completed correctly in customer portals
• Working with project managers and estimating to bill complete and on time and minimize unbilled revenue; resolving billing discrepancies, prior-month revisions, and job accounting issues Process streamlining, automation, and AI
• Reviewing how each position spends its time and redesigning the work to remove duplicate handling, manual re-keying, and no-value handoffs
• Identifying and implementing uses of AI and automation — extracting invoice and release data, drafting collection and notice correspondence, summarizing aging and billing status, reconciling portal submissions against the accounting system, and preparing recurring reporting
• Training and coaching staff on approved AI and automation tools and setting expectations for their use
• Measuring results — cycle time, unbilled revenue, DSO, notice and release turnaround, manual hours — and reporting progress, while maintaining internal controls and appropriate segregation of duties Close, reporting, and audit
• Accurate and timely month-end close for the AR and billing areas, including reconciling the AR subledger to the general ledger and clearing variances
• Leading the annual year-end audit in the accounts receivable area, including schedules and support for the auditors Supervision
• Training, coaching, and evaluating staff; setting expectations, balancing workload, and reallocating duties as regional volumes shift
• Building and maintaining a documented cross-training plan so billing, cash application, preliminary notices, and lien releases each have a trained backup and no function depends on one person
• Writing and maintaining written desk procedures for each position and training to them
• Approving weekly timecards, overtime, and PTO; providing coverage during leaves and peak billing periods; holding regular one-on-ones and department meetings
• Addressing performance and conduct issues in coordination with HR; recommending increases and bonuses and participating in hiring What you need
• Working knowledge of general accounting principles and the full order-to-cash cycle: billing, accounts receivable, cash application, and collections
• 5+ years of accounts receivable, billing, or collections experience, including 2+ years supervising or leading staff
• 2+ years of experience issuing preliminary notices
• Demonstrated experience improving or automating a process, and genuine interest in applying AI tools to administrative work
• Proficiency in Microsoft Excel and the balance of Microsoft Office, with strong organizational and time management skills and the ability to manage competing deadlines across multiple regions
• Clear, professional communication with all levels of a company and with external customers; strong problem-solving skills and attention to detail
• Ability to work independently in a fast-paced environment and to work overtime as business needs require, particularly at month-end and year-end Nice to have
• Construction industry accounting experience, including progress billings, schedules of values, change orders, and retention, and working knowledge of mechanics lien rights, releases, waivers, and multi-state notice requirements
• Experience with a mid-market construction ERP, with lien and notice software such as Levelset, and with GC billing portals such as Textura, Procore, GC Pay, or SupplyPro
• Associate's or Bachelor's degree in Accounting, Finance, or a related field
• Active Notary Public commission, or willingness to obtain one How you work Leadership and staff development.

Accountability and follow-through. Customer focus balanced with firm, consistent collection practices. Curiosity about better tools, and the initiative to put them in place. Discretion with confidential information. Collaboration across accounting, project management, and operations. Compensation and benefits $90,000 - $120,000 per year, depending on experience. [Benefits summary — medical, dental, vision, 401(k) with company match, paid time off, paid holidays.] We are an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Job Type:

Full-time Pay:

$85,000.00 - $120,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person